Office Manager/Executive Assistant

Posting Details

Posting Summary

Logo Posting Number STA00536PO26 Job Family Administrative Support Job Function Administrative Services USC Market Title Executive Assistant Link to USC Market Title https://uscjobs.sc.edu/titles/131936 Job Level P3 - Professional Business Title (Internal Title) Office Manager/Executive Assistant Campus Columbia Work County Richland College/Division Division of Administration and Finance Department DAF Controller's Office State Pay Range G11 USC Market Range MRI - $69,913 $87,391 $104,870 Anticipated Hiring Range $69,913 - $72,500 Location of Vacancy Columbia, SC Part/Full Time Full Time Hours per Week 37.5 Work Schedule

Normal work hours are Monday through Friday from 8:30am-5:00pm with one hour for lunch. Must be willing to work flexible schedule in support of office needs.

Basis 12 months Job Search Category Administrative

About USC

About University of South Carolina

From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor's degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service - helping to build healthier, more educated communities in South Carolina and beyond.

Veterans' Preference Statement

The University of South Carolina is committed to equal opportunity and proudly values the skills and experience military veterans bring to our workforce. Across South Carolina, we are making veterans a priority for employment and recognize their vital contributions to our state and our communities.

Benefits for FTE Positions

The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.

Position Description

Advertised Job Summary

Under limited supervision, serves as Office Manager for the Controller's Office and Executive Assistant to the Controller. Responsible for planning, coordinating, and managing the administrative, operational, financial, and business functions of the Controller's Office, including General Accounting, Grants and Funds Management, Payroll, Capital Finance, and Banking and Treasury Management. Ensures efficient office operations, supports departmental leadership in strategic initiatives, manages budgetary and procurement activities, coordinates human resources functions, and oversees administrative processes that support the mission and goals of the division.

Job Related Minimum Required Education and Experience

Requires a bachelor's degree in a job related field and 3 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience.

Required Certification, Licensure/Other Credentials

none

Preferred Qualifications

• Highly organized with attention to detail and ability to coordinate multiple tasks, handling all matters expeditiously.
• Strong computer skills with proficiency using Microsoft Office, Excel, PowerPoint, Outlook and electronic calendaring.
• Excellent proofreading skills essential.
• Thorough knowledge of processes and procedures pertaining to administrative support and general office management.
• Ability to handle sensitive information and communication requirements in a discreet and confidential manner.
• Considerable knowledge of university regulations, processes, and procedures preferred.

Knowledge/Skills/Abilities

• Ability to learn policies, procedures, rules, regulations and program services.
• Knowledge of federal and state laws, policies, procedures, rules and regulations related to the specific administrative/management function.
• Knowledge of governmental fiscal and personnel procedures, practices and policies.
• Knowledge of modern office practices, procedures and equipment.
• Ability to coordinate diverse administrative/management functions. Ability to establish and maintain effective working relationships.
• Ability to plan, organize and supervise the work of subordinate personnel. Ability to communicate effectively both orally and in writing.
• Must be proficient in MS Office products.
• Able to handle multiple projects at one time, plan, organize, and must have the ability to work with others in a team environment.
• Communicate effectively both orally and in writing and have good problem solving skills.
• Ability to understand and carry out complex oral and written instructions.
• Able to independently design forms.
• Thorough knowledge of accounting and rules and regulations for filing expenses, purchase orders, etc.
• Ability to exercise discretion interpreting and applying established departmental procedures and policies.

Job Duties

Job Duty

Office Operations, Financial Administration, and Business Management

Manage the daily administrative and business operations of the Controller's Office by coordinating office-wide activities, implementing operational improvements, and ensuring efficient workflow across functional areas. Assist with development, monitoring, and reconciliation of the departmental operating budget, including tracking expenditures, preparing budget reports, and identifying funding needs. Manage departmental procurement activities, including requisitions, purchase orders, and procurement card (P-Card) administration, ensuring compliance with University policies and fiscal accountability. Coordinate special projects and operational initiatives for the Controller and leadership team.

Essential Function Yes Percentage of Time 30 Job Duty

Executive Support and Strategic Coordination

Provide high-level executive support to the Controller by managing complex calendars, coordinating meetings and departmental events, preparing agendas and briefing materials, recording meeting minutes, and tracking action items. Serve as a liaison between the Controller's Office and internal and external stakeholders while supporting leadership initiatives and strategic priorities.

Essential Function Yes Percentage of Time 15 Job Duty

Staff Administration and HR Liaison to Shared Service

Manage and coordinate human resources activities for the Controller's Office, including HR coordination with HR Shared Services, EPMS administration, training coordination, leave administration, and personnel records. Coordinate and manage the Controller's Office employee appreciation and recognition program, including planning employee

engagement activities and recognition initiatives that promote a positive and collaborative workplace culture.

Essential Function Yes Percentage of Time 20 Job Duty

Administrative Services and Resource Management

Oversee office facilities and administrative resources, including equipment and asset inventory, records management, office space coordination, supply and equipment procurement, vendor and service contract coordination, and resolution of technology and facilities issues. Develop and implement administrative processes that improve operational efficiency and support departmental effectiveness.

Essential Function Yes Percentage of Time 15 Job Duty

Financial Operations Support

Coordinate desktop deposit activities for the Controller's Office, ensuring deposits are processed accurately, timely, and in accordance with University policies. Collaborate with General Accounting and the Bursar's Office to resolve issues and maintain effective financial controls.

Essential Function Yes Percentage of Time 10 Job Duty

Cross-Functional Support and Special Projects

Provide operational and administrative support to Finance and Administration units as needed, including serving as backup to the Budget Office Administrative Coordinator. Lead or participate in departmental and division-wide initiatives, process improvement efforts, and special projects as assigned by the Controller.

Essential Function Yes Percentage of Time 10

Position Attributes

Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.

Safety Sensitive or Security Sensitive No Hazardous weather category Non-Essential

Posting Detail Information

Number of Vacancies 1 Desired Start Date Job Open Date 07/16/2026 Job Close Date 08/15/2026 Open Until Filled No Special Instructions to Applicant

Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.

We are only accepting applications submitted by August 15, 2026.

The University of South Carolina offers a valuable benefits package including but not limited to:

• Health and Life Insurance
• Retirement Programs
• Paid Tuition
• Dependent Scholarships
• Annual Leave
• Sick Leave
• 13 Paid Holidays (including an extended December holiday)
• Paid Parental Leave
• Professional Development Opportunities

Click here to learn more about why you should work at USC.

Quicklink for Posting https://uscjobs.sc.edu/postings/209629 EEO Statement

The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Do you have at least a Bachelor's Degree in a job related field and 3 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience?
• Yes
• No

Applicant Documents

Required Documents

• Cover Letter
• Resume
• List of References and Contact Information

Optional Documents