AKHIRE is currently recruiting for the following position:
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Office Manager / Executive Assistant- Oil & Gas
Location - Anchorage, AK
Hours - Mon -Fri
Pay - $20-35 Per Hour DOE
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Under the guidance of leadership, the Office Manager / Executive Assistant- Oil & Gas will provide administrative and executive support within a fast-paced oil and gas operating environment.
- Oversee the day-to-day operation of the Anchorage office to ensure an efficient, organized, and professional work environment.
- Serve as the primary point of contact for office-related inquiries.
- Coordinate office maintenance, repairs, and facility services to ensure a safe and professional work environment.
- Maintain office supply inventories and coordinate purchasing.
- Manage relationships with office vendors, service providers, and equipment suppliers.
- Coordinate mail, shipping, courier services, and deliveries.
- Welcome visitors and manage front-office reception activities.
- Coordinate routine technology needs with internal staff and external IT providers including computers, mobile devices, printers, and office equipment.
- Maintain the corporate event and sponsorship calendar.
- Ensure the office is maintained in a clean, safe, and professional manner.
Executive Support (Office Manager / Executive Assistant- Oil & Gas)
- Manage the President & CEO's business and personal calendar, travel arrangements, and expense reporting.
Team Support (Office Manager / Executive Assistant- Oil & Gas)
- Coordinate calendars for executive leadership and departmental meetings.
- Schedule meetings using Microsoft Teams and coordinate conference room reservations.
- Prepare meeting agendas, presentation materials, and meeting follow-up.
- Assist with purchasing card administration and expense documentation.
Event Coordination (Office Manager / Executive Assistant- Oil & Gas)
- Plan and coordinate internal and external company events, meetings and functions.
- Manage event logistics, including venues, catering, travel, promotional materials, and vendor coordination.
- Develop event timelines and ensure milestones and deliverables are completed on schedule.
- Coordinate branded promotional merchandise ordering, inventory management, and distribution.
- Support company sponsorships and community engagement activities.
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Requirements
Prior experience working in an office environment.
Proficiency with Microsoft Office Suite
Must be able to pass a drug screen and background check.