Role Overview
We are seeking a highly organized, detail-oriented Office Manager to oversee core administrative, accounting, and billing functions within a growing, execution-focused operation. The role is intended to be filled before year-end 2026.
This role sits at the center of the business and is critical to maintaining financial accuracy, administrative and operational flow, and internal accountability. The right candidate will bring strong spreadsheet proficiency, a solid accounting foundation, and the ability to manage multiple priorities with precision and reliability.
Key Responsibilities
Accounting & Billing
- Manage invoicing, billing cycles, and collections across all projects
- Ensure accuracy and timeliness of all financial records and transactions
- Reconcile accounts, track receivables, and maintain clean financial reporting
- Process client payments and coordinate with financing partners
Payroll & Payments
- Oversee payroll processing (bi-weekly), ensuring accuracy and compliance
- Manage vendor invoicing and accounts payable workflows
- Maintain organized records of all payroll and payment activity
Office Operations
- Serve as a central coordination point across sales, operations, and service teams
- Maintain administrative systems, documentation, and internal processes
- Support installer scheduling, communication, and overall office workflow as needed
Qualifications
- Strong proficiency in spreadsheets (Excel or Google Sheets), including the ability to build, manage, and audit structured data
- Solid accounting background (e.g., bookkeeping, AP/AR, payroll, or similar)
- Experience working within CRM and operational systems; Salesforce experience is a plus
- Demonstrated ability to manage multiple priorities with high attention to detail
- Strong organizational and communication skills
- High level of reliability and follow-through
What We’re Looking For
- Detail-oriented and process-driven
- Comfortable operating in a fast-paced, hands-on environment
- Proactive communicator who surfaces issues early and clearly
- Takes ownership of outcomes, not just tasks
Compensation
- Competitive salary based on experience
- Performance-based incentives aligned with accuracy and execution
Benefits
- Comprehensive health, dental, and vision coverage
- 401(k) retirement plan
- Company-supported wellness program
- Selective flexibility for remote work, based on role needs and performance