Must have 5+ years of experience in office management
Must have experience within the following trades: restoration, HVAC, plumbing, electrical, construction, and/or service industry
5+ year(s) of office management, accounting, HR, or customer service management experience within the service or restoration industry
Excellent organizational and multitasking abilities, specifically within the context of restoration projects
Experience in building a strong team with tangible leadership skills
Strong attention to detail and problem-solving skills related to restoration operations
Demonstrated ability to work in a fast-paced, team-oriented office environment
Outstanding communication and interpersonal skills, with a deep understanding of client and project coordination within restoration
Proficient in Microsoft Office Suite and other office management software commonly used in the restoration industry and QuickBooks®
Ability to work independently and collaboratively in a team environment, with an understanding of the dynamic nature of restoration projects
High level of integrity and confidentiality, recognizing the sensitivity of restoration work
Ability to successfully complete a background check and pass drug testing
Vary between 7 a.m. and 7 p.m., as business demands
Some filing is required which would require the ability to lift files, open filing cabinets, and bending or standing as necessary
QuickBooks: 2 years (Required)
Accounts Payable: 2 years (Required)
Accounts Receivable: 2 years (Required)
Human Resources: 2 years (Required)
Microsoft Office: 2 years (Required)
Office management: 5 years (Required)
Driver's License (Required)
Benefits
NO Health Benefits
Dental and Vision plans available at employee's cost
401k plan, Holidays, PTO are also benefits they offer
Pay: $45,000.00 - $55,000.00 per year
Responsibilities
As the Office Manager, you will be responsible for hiring, managing, training, assisting and motivating the office team
You will participate in daily office functions, oversee some aspects of accounting, most administrative activities, and always ensure customer satisfaction
Oversee day-to-day office operations, ensuring efficiency and productivity
Participate in day to day activities each day to ensure each team member stays on track
Manage administrative tasks, including billing, accounts receivables, scheduling, correspondence, and record keeping
Coordinate and maintain office supplies, equipment, and inventory
Support other management in implementing policies and procedures tailored to the restoration industry
Leverage your knowledge of restoration processes to assist with project coordination and client communication
Provide support to team members with heavier work loads, ensuring their success and maintaining project timelines
Familiarity with Xactimate software to assist with estimating and invoicing processes is beneficial
Assist with HR functions, such as employee onboarding, timekeeping, and performance evaluations, specifically within the restoration context
Collaborate with other departments to facilitate communication and streamline processes related to restoration projects
Prepare and analyze reports, presentations, and data specific to the restoration industry
Ensure compliance with relevant regulations and industry best practices
Foster a positive and inclusive office culture, understanding the unique challenges and nuances of the restoration industry
40 hours/week, flexible to work overtime when required
This is a role in a fast-paced office environment
Job description Paragon Restoration looking for an Experienced Office Manager! Must have 3+ years of experience in office management. Must have experience within the following trades: restoration, HVAC, plumbing, electrical, construction, and/or service industry.
Full Time Temp-to-Hire!
NO Health Benefits
Numbers & Facts
Location
Temple Hills, MD, VA
Job Type
Full-time
Salary
$45,000–$55,000 Per Year
Skills
Accountingunmatched
Accounts Payableunmatched
Accounts Receivableunmatched
Administrative Skillsunmatched
Analysis Skillsunmatched
Best Practicesunmatched
Billingunmatched
Communication Skillsunmatched
Constructionunmatched
Customer Satisfactionunmatched
Customer Service Managementunmatched
Dental Insuranceunmatched
Detail Orientedunmatched
Driver's Licenseunmatched
HVACunmatched
Human Resourcesunmatched
Human Resources Customer Serviceunmatched
Interpersonal Skillsunmatched
Intuit Quickbooksunmatched
Leadershipunmatched
Maintain Complianceunmatched
Maintenance - Electricalunmatched
Maintenance - Plumbingunmatched
Microsoft Officeunmatched
Multitaskingunmatched
Office Equipmentunmatched
Office Managementunmatched
Onboardingunmatched
Operations Managementunmatched
Organizational Skillsunmatched
Performance Analysisunmatched
Performance Reviewsunmatched
Policy Implementationunmatched
Problem Solving Skillsunmatched
Procedure Implementationunmatched
Process Developmentunmatched
Project/Program Coordinationunmatched
Record Keepingunmatched
Regulatory Complianceunmatched
Team Buildingunmatched
Team Lead/Managerunmatched
Team Playerunmatched
Vision Planunmatched
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