Office Manager, Human Resource Specialist

The Office Manager/HRS provides support to the overall division and assigned programs by managing office processes and supervising office personnel. Serves as LA HR Representative to the PathPoint Director of Human Resources and serves as the division's Safety Coordinator.

PathPoint, a leader in providing support services that empower people with disabilities, mental health diagnoses, and disadvantages to be valued members of our community.

Please include a cover letter when applying. We want to hear your voice and why you are interested in this opportunity.

Key Responsibilities

• Oversee daily office operations, streamline workflows, and maintain efficient administrative processes.
• Supervise, train, and support administrative staff.
• Coordinate office technology, equipment, telecommunications, and facility maintenance needs.
• Manage petty cash, bank deposits, credit card reconciliations, invoices, and expense tracking.
• Coordinate purchasing of office supplies, equipment, and vendor services while ensuring cost-effectiveness.
• Support program operations, grant-related requests, and agency-wide administrative needs.
• Assist with recruitment activities, including job postings, candidate screening, interviews, onboarding, and new hire orientation.
• Maintain personnel records and ensure timely processing of employment, licensing, and compliance documentation.
• Monitor employee training requirements, leave requests, accommodations, and return-to-work statuses.
• Serve as a primary HR resource for employees regarding policies, benefits, workplace concerns, and employee relations matters.
• Partner with leadership and Human Resources on investigations, performance management, corrective actions, and employee transitions.
• Coordinate safety meetings, workplace inspections, disaster preparedness activities, and regulatory compliance initiatives.
• Support licensing compliance, agency audits, CARF reviews, and external inspections.
• Manage company vehicle records, maintenance tracking, and reporting of workplace injuries and vehicle accidents.
• Assist with office relocations, operational transitions, and agency events.
• Facilitate meetings, prepare agendas, and provide administrative support to division leadership.
• Promote a safe, respectful, and inclusive workplace while maintaining confidentiality and compliance with HIPAA and applicable regulations.

Ideal Candidate Will Demonstrate

• Strong leadership, organizational, and problem-solving skills.
• Excellent communication and relationship-building abilities.
• Ability to manage multiple priorities in a fast-paced environment.
• Sound judgment, discretion, and attention to detail.
• Commitment to fostering an inclusive, collaborative, and employee-focused workplace.

Compensation and Benefit Package: This is an hourly, non-exempt position and starting pay will be dependent on qualifications, experience, internal equity, and budget considerations. The salary range for this position is $25.00-$27.00 per hour.

As a full-time employee, you'll be eligible for a generous benefits package, including medical, vision, dental, and life/AD&D insurance; paid vacation, holidays, and sick time; 403(b) tax-sheltered retirement savings plan with employer match; Flexible Spending Accounts; wellness program with cash rewards; free Employee Assistance Program; housing assistance; and more!

About PathPoint: PathPoint, a 501(c)(3) non-profit organization based in Santa Barbara. PathPoint supports people to flourish. We partner with children, adults, and families to find hope and empowerment, build life skills, access systems of support, and develop meaningful relationships. Founded in 1964, it offers services in five Central Coast and Southern California counties: Kern, Los Angeles, San Luis Obispo, Santa Barbara, and Ventura.

We are an equal opportunity employer and value diversity at our organization. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.