Key Responsibility Areas:
Office Management:
- Coordinate the day-to-day operations of Thea Energy’s Kearny, NJ headquarters
- Provide flexible operational and administrative support across the Company’s tech, finance, strategy, and operations functions
- Ensure that Company facilities are maintained in professional and working order, and equipped with necessary supplies and equipment
- Provide hands-on support with Company infrastructure, inventory, and supplies
- Facilitate additional operations support with vendors, services, and other external contractors
- Support the Company’s management team and assist in special projects as needed
- Execute Company purchasing from technical and non-technical vendors
- Coordinate daily office lunch orders
- Collaborate with Facilities Manager on various Company operations
- Collaborate with Marketing and Communications on ordering company swag and corporate events logistics
- Identify areas for process improvement and efficiency enhancement
- Act as the face of Thea Energy at the reception area ensuring guests have a positive experience
- Receive and distribute mail and deliveries
- Greet candidates and ensure conference room technology set up
- Execute interview scheduling including booking conferences rooms and sending out agendas
- Manage new employee onboarding and logistics including:
- Send new hire welcome emails
- Coordinate new hire buddy program
- Collaborate with the managers on new hire desk assignments
- Collaborate on employee engagement activities and employee resources groups
- Coordinate new hire orientation
- Assist with intern program
Ideal Experience & Skillsets:
- 5+ years of relevant work experience
- Office management and administrative experience
- Proficiency in Excel, PowerPoint, and Google Suite
- Strong communication and collaboration skills
- Ability to execute and flourish in a fast-paced environment
- Exceptional work ethic
- Ability to wear many different hats
- Team player who is excited to help others
- Detail oriented
- Problem solver
- 5+ years of relevant work experience
- Office management and administrative experience
- Proficiency in Excel, PowerPoint, and Google Suite
- Strong communication and collaboration skills
- Ability to execute and flourish in a fast-paced environment
- Exceptional work ethic
- Ability to wear many different hats
- Team player who is excited to help others
- Detail oriented
- Problem solver
#LI-RD1
Company Benefits:
- Salary range $60,000 - $85,000
- Comprehensive health benefits (e.g. medical/dental/vision)
- Employee equity stock options
- 20 days PTO
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.