Office Manager

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Overview
Suncoast Post Tension, Ltd. is an established post tension and rebar manufacturing company that has been in business for over 30 years. We supply construction related materials to builders from one of our nine facilities in the US.

As a primary function this position is to manage all administrative tasks related to the office, such as front office and assistants, handle new hires, make sure that the office runs smoothly without any issues. The Office Manager will also supervise the field service assistants with coordination of stressing and repair schedules along with accounting and billing inquiries. The Office Manager will also facilitate all new hire onboarding needs along with any other tasks deemed necessary by the Branch Manager and or Branch Sales Manager.
Responsibilities
Essential Responsibilities

• Process payroll for stressors, subcontractors
• New employee setup, new hire paperwork for all labor employees and system setup
• Handle daily logs such as branch cash and deposits. Expense and purchase card logs, and credit card account log
• Creating invoices/billing
• Entering of incoming orders
• Address any shipping issues
• Verifying deliveries and provide proof to customers
• Setting up new builders in the system
• Adding new items to customer's price lists
• Addressing invoice discrepancies
• Keeping record of stress logs and reports
• Coordinating schedules for all stress and repair crews
• Preparing subcontractor invoices for approval
• Running credit cards for cash accounts
• Oversee employee who conducts inventory of all office supplies, approves and submits order
• Oversee postage is run and processed daily, serves as backup with primary employee is out and serve as backup
• Oversee scanning of invoices, receiving documents, remote deposit logs, credit card logs, AP, subcontractor payroll, etc. and serve as backup
• Other duties as assigned

Qualifications
Education: High school diploma required; 2-year associates degree preferred

Required background:

• 5+ years of administrative experience, in a role where mentoring was involved
• Proven track record of leadership and management
• Proficient in Microsoft Office applications
• Get-it-done attitude
• Ability to meet fast paced and dynamic schedules and deadlines
• Must be well organized, self-motivated, reliable, detail oriented, and possess excellent interpersonal & customer relations skills
• Excellent computer skills and written & verbal communication skills necessary

Additional Information
Salary Range: $55,000 - $60,000 DOE

Actual salary will be based on a variety of factors including relevant internal and external experience, knowledge, skills, scope of job, geographical location or other factors permitted by law

Benefits:

• 401(k) + matching
• Health, Dental, Vision insurance
• Life insurance
• Paid time off (PTO)
• Holiday Pay

Suncoast Post-Tension is an Equal Opportunity Employer. We encourage qualified women, minorities, veterans, individuals with disabilities, and others to apply.

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