Office Manager Mitchell Martin
Doylestown, PA2 days ago
- $75,000–$95,000 Per Year
Emerson Personnel Group
- Maple Shade, NJ
- 30+ days ago
- $100,000–$120,000 Per Year
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Skills
- Accountingunmatched
- Administrative Skillsunmatched
- Bank Managementunmatched
- Billingunmatched
- Budgetingunmatched
- Communication Skillsunmatched
- Corporate Complianceunmatched
- Detail Orientedunmatched
- Document Managementunmatched
- Equipment Maintenance/Repairunmatched
- Event Managementunmatched
- Executive Assistant Skills unmatched
- Expense Trackingunmatched
- Facilities and Maintenanceunmatched
- Financial Servicesunmatched
- Identify Issuesunmatched
- Industry Standardsunmatched
- Insuranceunmatched
- Leadershipunmatched
- Legalunmatched
- Logisticsunmatched
- Maintain Complianceunmatched
- Mapleunmatched
- Microsoft Officeunmatched
- Multitaskingunmatched
- Office Managementunmatched
- Onboardingunmatched
- Operational Improvementunmatched
- Operationsunmatched
- Operations Processesunmatched
- Organizational Skillsunmatched
- Plan Meetingsunmatched
- Presentation/Verbal Skillsunmatched
- Problem Solving Skillsunmatched
- Process Improvementunmatched
- Professional Servicesunmatched
- Record Keepingunmatched
- Reimbursementunmatched
- Team Playerunmatched
- Travel Planningunmatched
- Vendor/Supplier Relationsunmatched
- Wealth Managementunmatched
- Writing Skillsunmatched
Description
Our client, a well-established financial services organization is seeking an experienced and highly organized Office Manager to oversee and support the day-to-day administrative operations of multiple affiliated companies under the same umbrella.
Competitive base salary ranging from $100,000–$120,000
This individual will serve as a key operational leader, ensuring efficiency, consistency, professionalism, and seamless coordination across all offices.
The ideal candidate will have prior experience within the financial services industry or a similarly fast-paced, highly regulated professional environment. This role requires exceptional organizational skills, strong communication abilities, and the ability to proactively manage competing priorities while maintaining a high level of professionalism and confidentiality.
Key Responsibilities
Competitive base salary ranging from $100,000–$120,000
This individual will serve as a key operational leader, ensuring efficiency, consistency, professionalism, and seamless coordination across all offices.
The ideal candidate will have prior experience within the financial services industry or a similarly fast-paced, highly regulated professional environment. This role requires exceptional organizational skills, strong communication abilities, and the ability to proactively manage competing priorities while maintaining a high level of professionalism and confidentiality.
Key Responsibilities
- Oversee daily administrative operations amongst multiple companies
- Ensure consistency in office procedures, workflows, and operational standards
- Manage office supplies, vendor relationships, equipment maintenance, and facility needs
- Coordinate administrative support functions including scheduling, document management, and office communications
- Support leadership teams with operational and administrative initiatives
- Assist with budgeting, invoice processing, expense tracking, and vendor coordination
- Partner with HR and leadership on onboarding logistics, employee support, and office policies
- Coordinate meetings, events, travel arrangements, and internal communications
- Maintain organized records and ensure compliance with company procedures and industry standards
- Troubleshoot operational issues and implement process improvements to increase efficiency
- Act as a point of contact across offices to ensure strong communication and collaboration
- Support special projects and additional operational initiatives as needed
- 5+ years of Office Management or Operations experience
- Prior experience within financial services, wealth management, banking, insurance, accounting, legal, or another professional services environment strongly preferred
- Proven ability to manage multiple priorities and office functions simultaneously
- Strong organizational, problem-solving, and multitasking skills
- Excellent verbal and written communication skills
- High level of professionalism, discretion, and attention to detail
- Proficiency with Microsoft Office Suite and office management systems
- Experience handling confidential information in a professional environment
- Ability to work independently while collaborating effectively with leadership and staff
- Ability to work onsite at the Maple Shade, NJ location
- Experience supporting executive leadership teams
- Background in operational process improvement or office workflow optimization
- Familiarity with compliance-sensitive or highly regulated industries
- Competitive base salary ranging from $100,000–$120,000
- Performance-based bonus opportunity
- Comprehensive medical, dental, and vision benefits
- Paid time off and holidays
- Retirement savings plan
- Stable, collaborative, and professional work environment
Numbers & Facts
| Location | Maple Shade, NJ |
| Salary | $100,000–$120,000 Per Year |
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