Administrative Skills, Communication Skills, Cross-Functional, Distribution Services, Document Management, Establish Priorities, Interpersonal Skills, Intuit Quickbooks, Leadership, Logistics, Multitasking, Office Management, Operational Improvement, Operational Support, Operations, Operations Management, Operations Processes, Order Processing, Organizational Skills, Problem Solving Skills, Process Development, Process Improvement, Succession Planning, Systems Administration/Management, Team Player, Wholesale Industry
Title: Office Manager
Location: Merrick, NY
Schedule: Monday – Friday 7:00 AM – 4:00 PM (flexibility available)
Compensation: $60-85K
About This Opportunity
Our client is a family-owned and operated wholesale manufacturing & distribution business specializing in windows and plastics with operations spanning from Maine to Virginia. With the owners beginning succession planning and transitioning responsibilities to the next generation, they are seeking a hands-on Office Manager to help support daily operations and provide organizational leadership within a fast-paced environment.
This is a close-knit, office culture where teamwork, adaptability, and initiative are highly valued. The environment can be busy, multi-faceted, and at times chaotic, making this an excellent opportunity for someone who thrives in a dynamic setting and enjoys wearing multiple hats.
Your Contributions
- Oversee daily office operations within a fast-paced family-owned business environment
- Support administrative functions including order entry, customer communication, scheduling, and coordination
- Utilize QuickBooks and internal order entry systems to manage documentation and operational processes
- Assist with workflow coordination across multiple connected office spaces
- Help maintain organization and efficiency in a multi-tasking, high-volume environment
- Coordinate with internal staff, drivers, vendors, and customers as needed
- Take initiative in identifying process improvements and operational support needs
- Assist with managing and delegating responsibilities to office staff as the team expands
- Support ownership and leadership with day-to-day operational and administrative needs
Bringing to the Table
- Prior experience in an Office Manager, Operations, Administrative, or similar leadership support role
- Experience within manufacturing, wholesale distribution, transportation/logistics, or building supply industries is highly preferred
- Proficiency with QuickBooks and order entry systems
- Strong organizational and multitasking skills with the ability to prioritize effectively
- Comfortable working in a small, collaborative, and occasionally hectic office environment
- Strong communication and interpersonal skills
- Self-starter mentality with the ability to take initiative and delegate when necessary
- Ability to adapt and solve problems in a constantly moving environment
Incentives
Health Insurance Offered
401(k) with 4% company match
Paid Holidays
Vacation Time
Stable, Long-Term opportunity with Growth Potential within a Family-Run Organization