Office Manager

State Farm- Mike Pullen Insurance Agency Inc

Naperville, IL

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JOB DETAILS

SKILLS

Administrative Skills, Analysis Skills, Calendar Management, Coaching, Communication Skills, Data Quality, Detail Oriented, Employee Orientation, Establish Priorities, Filing System Design, Insurance, Interpersonal Skills, Inventory Management, Maintain Compliance, Mentoring, Multitasking, Office Management, Operational Improvement, Operational Strategy, Organizational Skills, Plan Meetings, Policy Implementation, Problem Solving Skills, Procedure Development, Procedure Implementation, Record Keeping, Reporting Skills, Safety/Work Safety, Team Lead/Manager, Time Management, Training/Teaching

LOCATION

Naperville, IL

POSTED

30+ days ago

Benefits:

401(k) matching
Bonus based on performance
Competitive salary
Opportunity for advancement
Paid time off
Training & development

Benefits/Perks

Careers Advancement Opportunities
Competitive Compensation

Job Summary
The Office Manager is highly organized and detail-oriented with strong multitasking skills. The Office Manager has the ability to prioritize tasks for the most efficient use of time while being able to keep deadlines. This position requires a high level of integrity, confidentiality, and maturity. Naturally driven to coach, mentor, and build strong working teams.

Responsibilities

Perform clerical, administrative, and secretarial responsibilities
Coordinate staff activities to ensure maximum efficiency
New hire orientation and paperwork
Maintain a safe and secure working environment
Design and implement filing systems
Ensure filing systems are maintained and current
Establish and monitor procedures for record-keeping
Ensure security, integrity, and confidentiality of data
Oversee adherence to office policies and procedures
Analyze and monitor internal processes
Implement procedural and policy changes to improve operational efficiency
Prepare operational reports and schedules to ensure efficiency
Coordinate schedules, appointments, and bookings
Monitor and maintain office supplies inventory
Review and approve office supply acquisitions

Qualifications

Excellent planning and organizational skills with strong attention to detail
Must have the ability to multitask and prioritize
Ability to prioritize multiple projects and adjust workload accordingly; time management critical
Must possess the ability to delegate authority and responsibility
Ability to maintain a high level of confidentiality
Ability to act and operate independently to accomplish objectives and the ability to work within a team
Exceptional problem-solving, analysis, and assessment with the ability to make good business decisions
Excellent communication and interpersonal skills with the ability to foster effective working relationships
High level of professionalism
Highest level of integrity
Preferably carry an Illinois Insurance Producers license

About the Company

State Farm- Mike Pullen Insurance Agency Inc

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