The Office Manager is highly organized and detail-oriented with strong multitasking skills. The Office Manager has the ability to prioritize tasks for the most efficient use of time while being able to keep deadlines. This position requires a high level of integrity, confidentiality, and maturity. Naturally driven to coach, mentor, and build strong working teams.
Responsibilities
Perform clerical, administrative, and secretarial responsibilities
Coordinate staff activities to ensure maximum efficiency
New hire orientation and paperwork
Maintain a safe and secure working environment
Design and implement filing systems
Ensure filing systems are maintained and current
Establish and monitor procedures for record-keeping
Ensure security, integrity, and confidentiality of data
Oversee adherence to office policies and procedures
Analyze and monitor internal processes
Implement procedural and policy changes to improve operational efficiency
Prepare operational reports and schedules to ensure efficiency
Coordinate schedules, appointments, and bookings
Monitor and maintain office supplies inventory
Review and approve office supply acquisitions
Qualifications
Excellent planning and organizational skills with strong attention to detail
Must have the ability to multitask and prioritize
Ability to prioritize multiple projects and adjust workload accordingly; time management critical
Must possess the ability to delegate authority and responsibility
Ability to maintain a high level of confidentiality
Ability to act and operate independently to accomplish objectives and the ability to work within a team
Exceptional problem-solving, analysis, and assessment with the ability to make good business decisions
Excellent communication and interpersonal skills with the ability to foster effective working relationships
High level of professionalism
Highest level of integrity
Preferably carry an Illinois Insurance Producers license
Numbers & Facts
Location
Naperville, IL
Skills
Administrative Skillsunmatched
Analysis Skillsunmatched
Calendar Managementunmatched
Coachingunmatched
Communication Skillsunmatched
Data Qualityunmatched
Detail Orientedunmatched
Employee Orientationunmatched
Establish Prioritiesunmatched
Filing System Designunmatched
Insuranceunmatched
Interpersonal Skillsunmatched
Inventory Managementunmatched
Maintain Complianceunmatched
Mentoringunmatched
Multitaskingunmatched
Office Managementunmatched
Operational Improvementunmatched
Operational Strategyunmatched
Organizational Skillsunmatched
Plan Meetingsunmatched
Policy Implementationunmatched
Problem Solving Skillsunmatched
Procedure Developmentunmatched
Procedure Implementationunmatched
Record Keepingunmatched
Reporting Skillsunmatched
Safety/Work Safetyunmatched
Team Lead/Managerunmatched
Time Managementunmatched
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