Office Manager

Summary:

• Monday-Friday, 9am-5pm

Responsibilities:

• Develop and maintain computerized data files on department materials.
• Assure integrity of computer information.
• Maintain, record, and disburse funds from the Discretionary and Petty Cash accounts if needed.
• Process and maintain records for the acquisition of supplies and capital equipment for the department.
• Initiate and follow through on all outside purchase orders, and make recommendations for repair and/or replacement.
• Assure maintenance and repair of equipment by communication with related departments and vendors.
• Provide resource information, support, and referral to patients and relatives regarding patient complaints.
• Schedule inter- and intra-departmental meetings, coordinating calendars and making arrangements for space and meeting materials, as required.
• Maintain the process of 1199 grievances (when needed).
• Ensure maintenance of patient/employee confidentiality and the management of information.
• Observe and manage/supervise the implementation of the Health Care System’s compliance policies.
• Effectively manage own time and staff's time.
• Prioritize multiple tasks/projects.
• Develop realistic timelines considering employees' and team's priorities.
• Interact as liaison with all levels of hospital personnel, including administrative and managerial, to achieve necessary coordination with various departments.
• Supervise secretaries, hire, terminate, and discipline as necessary.
• Orient new employees. Schedule and approve time.

Requirements:

• EPIC, Patient Manager experience required.