Office Manager
Beacon Hill Staffing Group, LLC
New York, NY
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JOB DETAILS
SALARY
$75,000–$75,000 Per Year
JOB TYPE
Full-time, Employee
SKILLS
Administrative Skills, Biology, Budget Management, Calendar Management, Catering Services, Communication Skills, Compensation and Benefits, Continuous Improvement, Detail Oriented, Fine Art, Food Delivery, Fortune 500 Customers, Google Apps, Housekeeping/Cleaning, Interpersonal Skills, Legal, Maintain Compliance, Multitasking, Office Management, Order Delivery, Order Supplies, Organizational Skills, People Management, Property Management, Purchasing/Procurement, Regulations, Security Compliance, Security Monitoring, Security Protocols, Spanish Language, Time Management, Vendor/Supplier Management
LOCATION
New York, NY
POSTED
11 days ago
Our client, a Fine Art Investment Firm located in Downtown Manhattan is seeking to hire a Temporary to Permanent Office Manager. This role will start ASAP and will be in office 5 days/week. Hours are 8:30am - 5pm.
Responsibilities:
- Manage the front desk, act as the first point of contact for visitors and guests, providing a warm welcome and ensuringContinue a positive experience.
- Manage the building security list and ensure compliance with security protocols.
- Assisting employees with deliveries, making reservations, meeting set up, etc.
- Coordinate daily lunch catering and ensure timely delivery of meals. (ordering lunch, assisting with set-up and clean-up)
- Monitor and manage pantry and office supplies inventory, ordering supplies as needed and ensuring cost-effective procurement.
- Budget management for office-related expenses
- Own emergency preparedness in the office (fire drills)
- Manage a housekeeping staff of two full-time employees, assisting as needed.
- Addressing any maintenance or facility-related issues promptly.
- Handle vendor management, including liaising with external vendors and building management.
- Assist in planning and executing social and engagement events to foster team spirit.
Qualifications:
- 2+ years experience working in administrative or office management roles with over 75 employees
- Professional working proficiency in Spanish, a plus
- Full-time, in-office availability with flexibility in working hours when necessary to attend after work events, or oversee maintenance.
- Self-motivated, energetic, and positive attitude with a willingness to tackle any task, no matter how small.
- Punctual, reliable, and deadline-driven personality.
- Excellent communication and interpersonal skills, with the ability to interact professionally with all levels of staff and external contacts.
- Strong organizational and multitasking abilities, with a keen eye for detail.
- Proficiency in Google Suite and calendar management.
- Bachelor's degree or equivalent experience preferred.
Compensation/Benefits:
- Salary up to $75k DOE
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
About the Company
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