Office Manager

Location: Manhattan, NY

Salary: $70,000+ per year, depending on experience

About Rockfinnan Construction Inc.

Rockfinnan Construction Inc. is a leading commercial flooring contractor serving the New York metropolitan area. We specialize in polished concrete, self-leveling underlayments, epoxy and resinous flooring systems, decorative concrete, and specialty floor coatings.

Our clients include some of the most respected general contractors, construction managers, developers, and owners in the industry, and we take pride in delivering exceptional quality on some of Manhattan's most prestigious commercial projects.

As our company continues to grow, we are looking for an experienced Operations & Office Manager who wants to become a vital part of our leadership team. This is an opportunity for someone who enjoys taking ownership, improving systems, and helping drive a successful business forward—not just managing an office.

The Opportunity

This role reports directly to ownership and will oversee the day-to-day operations of the business. The successful candidate will be responsible for ensuring our office runs efficiently while supporting project delivery, financial administration, compliance, and long-term business growth.

Key Responsibilities

• Oversee the daily operations of the office.
• Prepare professional proposals using estimator pricing and project information.
• Manage billing, accounts receivable, collections, and customer invoicing.
• Coordinate payroll, employee records, and wage reporting.
• Track company overheads, operating costs, and monthly financial reporting.
• Manage accounts payable and vendor payments.
• Maintain insurance policies, certificates, bonding, licenses, and contractor compliance.
• Handle client prequalification requirements and compliance platforms.
• Coordinate onboarding and HR administration.
• Maintain contracts, purchase orders, change orders, and project documentation.
• Support project managers and estimators with administrative coordination.
• Schedule meetings and assist with resource planning.
• Build and maintain professional relationships with clients, vendors, suppliers, and subcontractors.
• Identify opportunities to improve company systems, procedures, and efficiencies.
• Assist ownership with business planning, reporting, and operational improvements.
• Help implement technology and processes that support continued growth.

Qualifications

• Minimum 3 years' experience in Office Management, Operations Management, or Construction Administration.
• Construction industry experience is strongly preferred.
• Strong understanding of billing, payroll, insurance, compliance, and financial administration.
• Excellent organizational and communication skills.
• Proficient in Microsoft Office, especially Excel and Outlook.
• Experience with accounting software such as QuickBooks, Sage, or similar is an advantage.
• Ability to manage multiple priorities in a fast-paced construction environment.
• A proactive leader who takes initiative and enjoys solving problems.

What We're Looking For

We're looking for someone who wants to build a career—not just fill a position. We value people who take ownership, continually look for better ways to operate, and are excited about contributing to the growth of a successful business.

If you're ambitious, organized, and thrive in a fast-paced environment where your work has a direct impact, we'd love to hear from you.

Compensation: $70,000+, based on experience, qualifications, and the value you can bring to our team. Performance-based bonuses and opportunities for advancement are available.

Work Location: In person