Demolition Magicians is looking for an organized, self-motivated Office Manager to run the day-to-day operations of our office. No two days look the same — you'll juggle bookkeeping, payroll, contracts, permits, insurance, and vendor relationships while keeping our crews and leadership supported. If you're the type of person who thrives on variety, stays cool under shifting priorities, and takes ownership without needing to be micromanaged, we want to hear from you.
What You'll Do
Office & Administrative Support
Answer phones, monitor billing/estimates/leads inboxes, and respond to field texts and voicemails
Track and order office supplies
Sort and process incoming mail, checks, and vendor documents
Maintain organized physical and digital filing systems (job folders, vehicle folders, employee folders, insurance documents)
Bookkeeping & Accounts Payable
Enter and track invoices and bills in QuickBooks, including new vendor setup
Monitor due dates and ensure office bills and pay applications are paid on time
Run periodic reports to review vendor activity and payment status
Create and send checks as directed
Payroll & HR
Review and correct weekly employee time entries (lunches, job costing, vacation accrual)
Run bi-weekly payroll through ADP
Onboard new employees (paperwork, filing, system setup) and process terminations
Handle legal/payroll deduction notices and related correspondence
Jobs, Contracts & Permits
Prepare and send service agreements/contracts for new jobs