Office Manager

JOB TITLE - Office Manager

REPORTS TO - School Director

CLASSIFICATION - Full Time - Exempt

Position Overview:

Academy of Creative Technologies - Antelope Valley is seeking a highly organized and efficient individual to join our team as an Office Manager. Reporting to the School Director, the Office Manager is responsible for overseeing the day-to-day office operations and activities, providing administrative support, and supervising staff. This position requires strong office skills and experience, with knowledge of student record database systems being preferred. The ideal candidate will possess excellent communication and interpersonal skills, exceptional attention to detail, and the ability to work effectively under pressure.

Responsibilities:

• Oversee the day-to-day office workload, ensuring the completion of activities in an accurate and timely manner.
• Delegate duties to office staff and offer guidance and direction to other school personnel as needed.
• Provide administrative support, including composing various documents, maintaining confidential files, and handling emergencies concerning staff and learners.
• Maintain a safe, secure, and healthy office environment by ensuring office maintenance and repairs are completed.
• Oversee building needs, projects, and maintenance, communicating with vendors and scheduling repairs, supplies, and improvements as needed.
• Serve as a liaison between schools, departments, the district office, and other locations, responding to inquiries and facilitating communication among internal and external parties.
• Manage enrollment and student registration, create and maintain student class schedules, and ensure accurate student files and records are maintained.
• Utilize student information systems for data entry, generate reports, and complete required state reports.
• Participate in meetings, workshops, and training sessions, providing support, recording minutes, and facilitating communication among attendees.
• Collaborate with the administrative team, school director, and all employees to support the mission, vision, and values of Academy of Creative Technologies - Antelope Valley.
• Maintain professional competence through participation in professional development activities provided by the school and self-selected growth opportunities.
• Perform additional responsibilities as assigned by the school director and the Student Support Leadership.
• Communicate with others in person, via telephone, and through computer systems to exchange information.
• Engage in sedentary work involving sitting/standing, adjust or move objects up to 30 pounds, and operate vehicles if required.
• Assess the accuracy, neatness, and thoroughness of assigned work, read detailed documentation, analyze data sets, and write professionally using hand or computer software.
• Speak in public settings both in person and virtually, build relationships with organizations and professionals, and navigate high-stress situations professionally.
• Utilize data management systems, including ongoing training, to effectively handle student information.

Qualifications:

• High School Diploma or G.E.D. Certificate, with a college degree in business administration preferred.
• 3-5 years of specific, job-related office experience and/or training.
• Knowledge of and experience with student record database systems.
• Demonstrated ability to perform tasks with accuracy and attention to detail.
• Proficiency in operating and maintaining office equipment.
• Ability to work under pressure with constant interruptions, prioritize tasks, and consistently meet deadlines.
• Experience in an educational setting or real-world non-traditional environment, with flexibility, open-mindedness, and collaboration skills.
• Proactive problem-solving abilities and action planning skills.
• Ability to cooperate successfully as a member of a team, maintaining effective relationships in a team-oriented environment.
• Excellent communication and interpersonal skills, both verbal and written.
• Very high level of personal and professional integrity and trustworthiness.
• Thrive in a collaborative, team-based, and fast-paced environment.
• Passionate support for Academy of Creative Technologies - Antelope Valley's mission and vision, and a strong desire to make a difference in the future of the school.

Compensation:

• Compensation is commensurate with experience and placement on the appropriate pay rate chart.

Application Requirements:

Please include a cover letter and resume with your application, highlighting any relevant experience and showcasing your proficiency in MS Office applications.

Academy of Creative Technologies - Antelope Valley is an equal opportunity employer committed to fostering a diverse and inclusive educational community. We encourage candidates from all backgrounds to apply.