Accounting, Administrative Skills, Business Administration, Catering Services, Contract Management, Contract Requirements, Corporate Compliance, Corporate Finance, Corporate Policies, Detail Oriented, Documentation, Entertainment and Media, Finance, Financial Audit, Financial Operations, Financial Reporting, Financial Systems, Food and Beverage Industry, Human Resources, Insurance Documentation, Journal Entries, Leadership, Legal, Maintain Compliance, Microsoft Excel, Microsoft Office, Multitasking, Music, Office Management, Operational Support, Organizational Skills, Payroll Accounting, Payroll Administration, Payroll Management, Performing Arts, Power Amplifier, Profit & Loss Statements, Reconciliation, Record Keeping, Regulations, Reporting Skills, Revenue Analysis, Revenue/Sales Reporting, Sales, Sports, Spreadsheets, Systems Maintenance, Time Management, Vendor/Supplier Management
Oak View Group (OVG) is the global leader in premium live entertainment infrastructure and services, with a platform spanning venue development and end-to-end capabilities across venue management, hospitality, and sponsorship sales. Founded in 2015, the company serves a collection of seven world-class owned venues and a client roster of the most iconic arenas, stadiums, convention centers, music festivals, performing arts centers, and cultural institutions, spanning four continents.
Overview:
The Office Manager is responsible for overseeing the administrative, accounting, and compliance functions of the venue while providing operational support to the General Manager and Hospitality leadership team. The Office Manager is expected to maintain accurate financial records, ensure compliance with company policies and contractual obligations, manage subcontractor and vendor documentation, and oversee key administrative processes that support the day-to-day operations of a fast-paced, multi-department hospitality venue. This role may also include some basic human resources and other general clerical duties as assigned.
This role will pay an hourly rate range of $18.00 - $21.00.
Benefits for Part-Time roles: 401(k) Savings Plan and 401(k) matching.
This position will remain open until September 25, 2026.
Responsibilities:
- Reconcile bank deposits, cash receipts, and sales reports with point-of-sale and event reporting systems.
- Prepare weekly and monthly financial reporting packages for Corporate Finance.
- Assist with month-end and year-end closing activities, journal entries, and account reconciliations.
- Generate financial reports including Profit & Loss statements, event recaps, catering activity summaries, labor reports, and revenue analyses.
- Maintain compliance with internal accounting controls and audit requirements.
- Maintain all subcontractor, vendor, and service provider agreements for the venue.
- Coordinate the collection and tracking of required vendor documentation, including Certificates of Insurance (COIs), W-9s, business licenses, permits, and executed contracts.
- Develop and maintain organized filing systems for financial, operational, HR, and legal records.
- Ensure proper document retention and compliance with company recordkeeping policies.
- Maintain business licenses, permits, certifications, and regulatory documentation required for venue operations.
- Track training records and compliance certifications for employees and departments.
- Maintain payroll records and supporting documentation.
- Generate payroll reports by department, event, and labor category.
- Serve as the venue liaison for payroll inquiries and coordinate with Corporate Payroll as needed.
- Other duties as assigned.
Qualifications:
- Bachelor's degree in Accounting, Finance, Business Administration, or a related field is preferred.
- 1 year of experience in office management, accounting, finance, or business administration.
- Experience in hospitality, food and beverage, entertainment venues, or event operations strongly preferred.
- Experience managing contracts, vendor agreements, and compliance documentation preferred.
- Understanding of accounting principles, payroll administration, and financial reporting.
- Proficiency in Microsoft Office Suite, especially Excel.
- Experience preparing accurate spreadsheets and reports.
- Ability to maintain confidentiality and exercise sound judgment.
- Consistent and reliable attention to detail, accuracy, and validity.
- Ability to multi-task in a fast-paced, changing environment. Must work well under pressure of deadlines.
- Ability to successfully interact and collaborate with all team members professionally and supportively.
Strengthened by our Differences. United to Make a Difference:
At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds.
Equal Opportunity Employer:
Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.