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Administration Jobs in Portland, OR

Office Manager

NW Staffing

Portland, OR

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JOB DETAILS
SALARY
$52,000–$72,000 Per Year
SKILLS
Accounting, Administrative Skills, Administrator Documentation, Billing, Bookkeeping, Budget Management, Budgeting, Business Administration, Business Growth, Business Operations, Business Support, Communication Skills, Construction Safety, Contract Management, Documentation, Expense Tracking, Facilities Management, Federal Contracts, Finance, Financial Management, Financial Operations, Financial Reporting, Human Resources, Maintain Compliance, Material Moving, Microsoft Excel, Microsoft Office, Microsoft Word, Multitasking, Office Equipment, Office Management, Operational Support, Operations Management, Organizational Skills, Performance Reviews, Physical Demands, Problem Solving Skills, Project Evaluation, Property Maintenance, Property Management, Proposal Writing, Record Keeping, Records Management, Team Player, Technical Support, Time Management, United States Department of Energy (DOE)
LOCATION
Portland, OR
POSTED
30+ days ago

Looking for a role where every day is different? Use your organizational and business management expertise to support meaningful work in a collaborative environment!
  

SALARY: $52k-$72k/yr. DOE

LOCATION: Portland, OR

SCHEDULE: Full-time, Monday-Friday| 8:00am-5:00pm

WHY YOU’LL LOVE THIS ROLE

  • Make a meaningful impact by supporting research and evaluation projects that help strengthen education, public services, and communities across the country. 

  • Enjoy variety and autonomy in a dynamic role that combines contracts, finance, HR, operations, proposals, facilities, and technology support—no two days are the same. 

  • Be part of a collaborative, close-knit team that values shared success, open communication, and the opportunity to contribute ideas while working alongside experienced professionals. 

  • Benefit from flexibility and stability with a full-time position, potential hybrid work arrangement, and the resources of a well-established national organization paired with the culture of a local office.

WHAT YOU’LL DO

  • Administer contracts throughout their lifecycle, including drafting, reviewing, tracking, amendments, renewals, compliance monitoring, records management, and coordination with corporate accounting. 

  • Manage financial operations by maintaining project budgets, reviewing financial reports, processing invoices and payments, tracking expenses, supporting annual budgeting, and coordinating bookkeeping with the corporate office. 

  • Support business operations and growth by preparing proposal budgets and administrative documentation, coordinating bid submissions, maintaining HR records, supporting recruitment and performance reviews, and assisting with office staffing. 

  • Oversee office administration and technology by managing facilities, coordinating building maintenance and safety, serving as the liaison with property management, and providing local IT and equipment support in partnership with corporate IT.

WHAT WE’RE LOOKING FOR

  • 3+ years of professional experience in office management, business administration, financial management, human resources, contracts administration, or a related administrative role. 

  • Advanced proficiency in Microsoft Office, particularly Excel and Word, with demonstrated experience managing budgets, financial reports, and business documentation. 

  • Strong organizational, communication, and problem-solving skills, with the ability to manage multiple priorities, collaborate across teams, and meet deadlines in a fast-paced environment. 

  • Associate's or Bachelor's degree in business administration, finance, accounting, or a related field preferred; experience with federal and state contracting systems is a plus.

PHYSICAL REQUIREMENTS
This position primarily operates in an office environment and requires prolonged periods of sitting, working at a computer, and using standard office equipment. The role also involves occasional standing, walking, lifting or moving office materials weighing up to 20 pounds, and the ability to communicate effectively with colleagues, clients, and vendors.
  

READY TO TAKE THE NEXT STEP?

This position is offered through NW Staffing Resources.  Simply select ‘Apply Online’ at the top of the post to submit your application.  If you'd like more information about this role or others within the industries we serve, we’d love to connect. Partner with a recruiter who will advocate for your goals, provide insight into the local market, and help you find the right fit. Call or text us directly for confidential consideration at: 503-242-0611


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