Overview
UMIAQ Environmental is seeking an Office Manager & Project Coordinator to join our team in Anchorage. In this role, you will be responsible for supporting daily office operations while coordinating administrative, financial, and project-related activities across a diverse portfolio of environmental projects throughout Alaska. You will work closely with project managers, technical staff, clients, vendors, and leadership to ensure efficient business operations and successful project execution.
The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment. This position requires strong communication, coordination, and problem-solving skills, as well as the ability to maintain accuracy across project documentation, contracts, financial records, and office administration functions. The successful candidate will be proactive, adaptable, and committed to providing exceptional support to both internal teams and external stakeholders.
Responsibilities
Essential functions will include:
Manage daily office operations, administrative processes, and office organization to ensure efficient business operations.
Coordinate project administration activities, including project setup, document management, meeting coordination, and tracking project deliverables.
Support project managers with scheduling, contract administration, subcontractor documentation, and project reporting requirements.
Assist with preparation, review, and processing of invoices, purchase orders, subcontract agreements, and expense reports.
Support accounting functions including accounts payable, accounts receivable, billing, timesheet review, and data entry into accounting systems.
Monitor project budgets, contract values, and financial tracking reports to support project and company financial performance.
Coordinate travel arrangements, logistics, and procurement activities for staff and project teams.
Prepare correspondence, reports, presentations, and other business documents with a high level of accuracy and professionalism.
Track deadlines and ensure timely completion of administrative, contractual, and financial obligations.
Assist with payroll administration and employee onboarding documentation as assigned.
Maintain confidential employee, financial, and business records with discretion and professionalism.
Support company compliance efforts, including insurance certificates, licenses, permits, vendor management, and subcontractor documentation.
Identify opportunities to improve administrative, project management, and accounting processes and implement efficiencies where appropriate.
Perform other duties and special projects assigned to support business operations and organizational objectives.
Ability to work independently with minimal supervision while also collaborating effectively as part of a team.
Strong customer service orientation and commitment to supporting internal and external stakeholders.
Ability to adapt to changing priorities and work effectively in a fast-paced environment.
Qualifications
Minimum Qualifications:
Bachelor's degree in Business Administration, Accounting, Project Management, Finance, or a related field preferred; equivalent combination of education and experience may be considered.
Minimum of 3 years of experience in office administration, project coordination, accounting support, or a related role.
Working knowledge of general accounting principles, accounts payable, accounts receivable, invoicing, and financial recordkeeping.
Understanding project management and project administration practices, including contract documentation, budget tracking, and schedule coordination.
Proficiency with Microsoft Office Suite, including advanced skills in Excel, Word, Outlook, and Teams.
Experience working with accounting, and Smartsheet project management software preferred.
Strong organizational and time management skills with the ability to manage multiple priorities and meet deadlines.
Excellent verbal and written communication skills with the ability to interact professionally with clients, vendors, staff, and management.
Strong attention to detail and commitment to accuracy in financial, contractual, and administrative documentation.
Ability to maintain confidential and sensitive information with professionalism and discretion.
Experience supporting professional services, consulting, engineering, environmental, construction, or similar project-based organizations preferred.
Physical and Mental Demands:
Regularly required to sit for extended periods.
Frequent use of hands to finger, handle, or feel objects, tools, or controls.
Must be able to communicate clearly through speech and hearing.
Occasionally required to stand, walk, and reach with hands and arms.
Must be able to lift and/or move up to 20 lbs.
Working Conditions:
Work is typically performed in a professional office environment.
Extended periods of computer use and screen time.
May be required to work beyond normal business hours during peak periods.
Must maintain confidentiality and professionalism when handling sensitive financial and corporate information.
Applicants may be subject to a pre-employment drug & alcohol screening and/or random drug screen, and must follow UIC's Non-DOT Drug & Alcohol Testing Program requirements. If the position requires, an applicant must pass a pre-employment criminal background history check. All post-secondary education listed on the applicant's resume/application may be subject to verification.
Where driving may be required or where a rental car must be obtained for business travel purposes, applicants must have a valid driver license for this position and will be subject to verification. In addition, the applicant must pass an in-house, online, driving course to be authorized to drive for company purposes.
UIC is an equal opportunity employer. We evaluate qualified applicants without regard to race, age, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other protected characteristics EOE/D/V. In furtherance, pursuant to The Alaska Native Claims Settlement Act 43 U.S.C. Sec. 1601 et seq., and federal contractual requirements, UIC and its subsidiaries may legally grant certain preference in employment opportunities to UIC Shareholders and their Descendants, based on the provisions contained within The Alaska Native Claims Settlement Act. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities. Please view Equal Employment Opportunity postershere ( .
All candidates must apply online at www.uicalaska.com , and submit a completed application for all positions they wish to be considered. Once the employment application has been completed and submitted, any changes to the application after submission may not be reviewed. Please contact a UIC HR Recruiter if you have made a significant change to your application. In accordance with the Americans with Disabilities Act of 1990 (ADA), persons unable to complete an online application should contact UIC Human Resources for assistance www.uicalaska.com/careers/recruitment/ .
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
Ukpeavik Iñupiat Corporation (UIC) is the village corporation of Utqiavik, Alaska and is recognized as one of Alaska's top 10 companies with approximately 4,400 employees nationwide and revenues above $1 Billion annually. UIC is projected to grow substantially in the coming years to become a top 3 company in Alaska by 2030. As a proud Alaska Native Corporation, our success brings growth and benefits to our Iñupiat shareholders. The size and diversity of our operations means we have a broad variety of career opportunities.
UIC and its subsidiaries are committed to and strive for safety, quality, business ethics, and shareholder value. We offer competitive benefits including medical, dental, vision, life insurance, accidental death and dismemberment, short/long term disability, and 401(k) retirement plans as well as paid time off programs for eligible full-time employees. Eligible part-time employees are able to participate in the 401(k) retirement plans and state or contract required paid time off programs.
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Requisition ID2026-25543
CategoryAdmin/Office Support
Location : LocationUS-AK-Anchorage
Travel RequirementN/A