This job was posted by https://www.azjobconnection.gov : For more
information, please see: https://www.azjobconnection.gov/jobs/7433740
Job Title: Office Manager
Continuous
DEADLINE: Attach any required documents, i.e., Transcripts,
Certificates, diploma and Motor Vehicle
Record, to your online application by midnight on the closing date. Late
Applications or documents will not
be considered.
Job Number: 26-291
Job Type: Full-Time Regular
Department: Gila River Police Department
City: Sacaton, AZ
Location: 693 West Seed Farm Road
Area of Interest: Administrative Support
Salary Rate: $51,874.00 - $77,874.00 Salary
Tribal Driving Permit Required: Yes
DISTINGUISHING FEATURES OF THE CLASS:
The Office Manager provides a wide range of administrative support
services to the department including
supervisory functions, budget preparation, and financial oversight.
ESSENTIAL FUNCTIONS:
Plan, organize, evaluate and manage support staff of the department,
including selecting, monitoring, and
counseling of staff.
Review workload and methods and develop and modify internal policies,
procedures and systems to facilitate
efficiency and productivity.
Prepare and administer the office support budget; participate in the
development of the department or group
budget; monitor expenditures and balances.
Evaluate staffing needs and workload trends; recommend new positions
and/or contract for temporary help as
necessary.
Establish and modify office systems in areas such as bookkeeping, office
automation, workflow, tracking and
records management.
Manage and participate in the maintenance of records and statistics and
in the preparation of various activities
and special reports, grants and other projects.
Conduct and participate in staff, planning and review meetings, budget
hearings, training classes, conferences,
and seminars.
Interpret management policies and procedures to subordinates and ensure
they are understood and followed.
Direct the implementation of specific goals, objectives, priorities and
policies and develop standards and
guidelines for diverse office activities.
Perform other related duties as assigned.
REQUIRED KNOWLEDGE, SKILL AND ABILITY:
Knowledge of principles and practices of office management, work
scheduling, automation, workflow
analysis, and budget development, monitoring, and purchasing.
Knowledge of modern office practices, procedures and equipment.
Knowledge of Community programs and ordinances, state legislation,
organization, operations and
specialized procedures relative to the area of assignment.
Ability to review and make recommendations on appropriate software and
office administrative systems.
Ability to plan, organize, evaluate and direct and schedule the work of
others.
Ability to conduct research and prepare written and statistical reports
and correspondence.
Ability to communicate effectively both verbally and in writing.
Ability to exercise independence and judgment in developing, applying
and following policies, procedures
and precedents.
Ability to perform arithmetic calculations with speed and accuracy.
Ability to evaluate organizational and office needs and develop and
implement office systems and procedures
to promote efficiency and effectiveness.
Ability to establish and maintain effective working relationships with
other employees, Community Officials
and the general public.
Ability to perform all physical requirements of the position; agree to
maintain a Drug-free workplace.
REQUIRED EDUCATION/EXPERIENCE:
Associates degree from an accredited college or university in Office
Management, Business or Public
Administration or a closely related field and a minimum of three (3)
years administrative/managerial
experience in office management; Or
High school diploma or GED and four (4) years of progressively
responsible experience in office
adm nistration and management or closely related experience and two (2)
years supervisory experience in
office management or office setting.
ADDITIONAL REQUIREMENTS:
Tribal Driving permit can be required.
Required to pass a background check.
Positions located within Social Service (Admin)
Required to pass a fingerprint and background clearance check as a
condition of employment and must
continue to maintain throughout duration of employment.
Required to a pass background check and fingerprint clearance as a
condition of employment and must
continue to maintain throughout duration of employment. Background
checks are required for positions that
involve regular contact with or control over Community Children in
accordance with The Indian Child
Protection and Family Violence Prevention Act, 25 U.S.C. Sections 3201
through 3210 and C.F.R. Part 63
and positions that have regular contact with the Elderly.
Required mandatory reporter pursuant to Title 7, Chapter 2 (7.205), B.
Required to attend Title 7 Mandatory Reporting training on a yearly
basis.
BENEFITS:
The Gila River Indian Community offers a comprehensive benefits package,
which includes; vacation, holiday,
and sick leave as well as medic