Accounts Receivable, Administrative Skills, Air Intelligence Agency (AIA), Bid Packages, Billing, Blueprints, Bookkeeping, Business Operations, Computer Workstations, Construction, Customer Relations, Documentation, Intuit Quickbooks, Multitasking, Office Management, Operational Support, Operations, Organizational Skills, Payroll Administration, Payroll Management, Project Estimates, Project/Program Coordination, Proposal Writing, Resolve Customer Issues, Time Management
We are a successful boutique contracting firm based in Saint James, NY, known for our craftsmanship, reliability, and strong client relationships. We are seeking a highly organized and constructionâsavvy Office Manager to oversee daily business operations and support our field and administrative teams.
Requirements
- Strong construction industry knowledge and exceptional organizational skills.
- Oversee and support the bookkeeper and office assistant, ensuring accurate and timely administrative operations.
- Manage payroll and certified payroll processes with precision and compliance.
- Handle AIA requisitions, payment schedules, and receivables.
- Field incoming calls from clients, addressing questions, concerns, and service needs professionally.
- Draft proposals, prepare bid packages, and compile documentation for submission.
- Read and interpret blueprints confidently to support estimating and project coordination.
- Process material orders called in by site supervisors and track delivery status.
- Communicate directly with field supervisors to convert write-ups into accurate invoices.
- Maintain a working understanding of construction trades, terminology, and building processes.
- Utilize QuickBooks for financial tracking, invoicing, and reporting.
- Support general office operations to ensure an efficient, organized, and productive environment.
- Strong organizational skills with the ability to manage multiple priorities.
- Professional, reliable, and able to maintain confidentiality.
Benefits
Competitive salary based on experience.
Private office with sitâstand workstation.
Basic health insurance benefits.
Paid time off
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Nationwide Technical Resources Corp