Office Manager

Location: Santa Cruz, CA

Employment Type: Part-Time transitioning to Full-Time depending

Company Overview

Johnson Hicks Marine Electronics is a premier provider of marine navigation and communication solutions. We are dedicated to delivering technical excellence and superior service to our clients. We are currently seeking a disciplined, detail-oriented Office Manager to oversee our administrative operations and provide high-level support to our executive leadership.

Position Purpose

The Office Manager will serve as the "glue" of our daily operations, ensuring seamless coordination between our staff, vendors, and executive team.

Key Responsibilities

Executive & Administrative Support

• Provide comprehensive administrative assistance to the COO, including calendar management, travel arrangements, and the preparation of operational reports.
• Maintain a highly organized office environment, managing the ordering of supplies and other materials needed by staff.
• Understanding of US Export Law and ability to process US DoC export licenses is desireable

Financial Management

• Oversee accounts receivable and payable functions, including precise invoicing and financial record-keeping.
• Manage the end-to-end process for manufacturer installation and labor claims.
• Perform bookkeeping tasks using Windward System Five (Our ERP Solution) and Quickbooks Desktop.
• Evaluate and refine existing office procedures to improve organizational efficiency and data accuracy.
• Manage documentation and filing systems to ensure all project and client data is secure and easily accessible.
• Billing using online platform supported by US Government

What Does a Desirable Candidate Look Like?

We are looking for an employee that is looking to step into a small team that works quickly and efficiently. As an office of ~5 employees we are always supporting one another, we look for someone who is a team player with a get it done attitude. An understanding of the marine industry is a plus but is not a requirement for this role.