Office Manager - Scrap Metal Recycling

Key Responsibilities

• Administrative Coordination: Oversee and organize all administrative duties and office procedures, ensuring a seamless workflow.
• Support Functions: Provide direct administrative support to senior management and other staff, including scheduling meetings, appointments, and travel arrangements.
• Accounting Support: Assist with bookkeeping tasks, including processing accounts payable and receivable, managing invoices, and monitoring payroll information.
• Records & Inventory Management: Maintain organized filing systems for office records, ensure data integrity and confidentiality, and manage office supplies inventory.
• Customer & Visitor Relations: Serve as the primary point of contact for internal/external clients and visitors, handling inquiries and directing communications professionally. Resolve customer complaints and answer customer questions regarding policy and procedure.
• Coordinate daily office operations and ensure efficient workflow
• Maintain accurate financial records
• Prepare deposits and reconcile cash drawers
• Maintain employee personal files and onboarding paperwork
• Order office and operational supplies
• Coordinate with dispatch, scale operators, and yard personnel
• Assist with payroll processing and time keeping
• Verify scale tickets, purchasing documentation
• Answer multi-line phones and greet customers professionally

Qualifications

• Regular attendance and punctuality are essential job functions for this role
• Proven experience as an Office Manager or in a similar administrative support role.
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook) is required.
• Excellent organizational, time management, and problem-solving skills with strong attention to detail.
• Ability to work independently, multitask, and adapt to a fast-paced environment.
• Bilingual skills (English/Spanish) is a plus.
• Must complete pre employment physical and Drug screen
• Must pass background and credit check
• Willingness to work in both office and outdoor yard environments in varying weather conditions.
• Ferrous and Non Ferrous processing and production experience a plus

Job Expectations

Comply with all applicable federal, state, local, & SA Recycling safety, health, & environmental rules, regulations, policies, & procedure

• PLEASE NOTE: The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required.