Administrative Management, Administrative Skills, CPR Certification, Communication Skills, Computer Systems, Data Entry, Detail Oriented, Employee Relations, English Language, Establish Priorities, First Aid, Housekeeping/Cleaning, Interpersonal Skills, Microsoft Office, Multitasking, OSHA, Office Management, Onboarding, Operational Support, Presentation/Verbal Skills, Record Keeping, Safety/Work Safety, Spanish Language, Willing to Travel, Writing Skills
Position Summary
The Office Manager is responsible for managing our office in an efficient manner to support operational objectives. To be successful in the role, a person must have proven professional experience, be adaptable, detail-oriented, capable of juggling multiple tasks, as wellas a high level of Integrity, Humility, Friendliness, Excellence, Timeliness, and Professionalism. This is primarily an office-based role with occasional travel required.
Core Duties and Responsibilities:
- Open and close the office at designated times (7:30 am - 4:30 pm)
- Coordinate office maintenance and upkeep through cleaning schedules, stocking supplies, and communicating needs or issues with the appropriate parties
- Notify attendees and lead employees in daily Stretch & Flex
- Provide HR Support
- Assist with applicants and communicate with appropriate parties
- Coordinate and support employee onboarding, including paperwork, workplace setup, and device/tool assignment
- Assist with HR functions and assigned duties, such as employee relations, record-keeping, and support
- Support Office Meetings and Employee Events through scheduling, set up and clean up as maybe needed
- Assist Project Teams as needed, including signing pay applications, time review, and reporting
- Responsible for calculating mileage, reviewing hours and per diem costs on assigned timecards each week
- Provide general administrative support as needed, including document preparation and data entry
- Follow all policies and procedures as set forth in the Employee Handbook and Corporate Safety Program
- Behave in a manner that aligns with Procon's Vision, Mission & Values
Qualifications, Competencies, and Skills: - Proven working experience in office management or administration
- Ability to prioritize tasks and manage time efficiently
- Excellent communication and interpersonal abilities
- Proficient in Microsoft Office Suite, Google Workspace, and other computer platforms
- Ability to handle sensitive information with confidentiality, discretion, and professionalism
- Notary certification (or willingness to obtain)
- Adaptability and flexibility
- OSHA 10 and First Aid/CPR
- Strong verbal and written communication skills in both English and Spanish
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties and responsibilities may change as the needs of the company are evaluated.