Office Manager

Office Manager - Baltimore, MD

Company and Office Manager Role Overview:

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• CFS is partnering with a small, local Baltimore County company to hire an Office Manager. This role oversees day‑to‑day accounting functions while managing office operations, administrative processes, and light customer support, playing a key role in keeping internal operations running smoothly. Ideal for someone who is organized, detail‑oriented, and enjoys variety, autonomy, and being a hands‑on contributor within a very close‑knit team.
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Key Responsibilities for the Office Manager:

Accounting & Financial Operations

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• Accurately record and categorize financial transactions in the accounting system
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• Manage accounts receivable, including invoicing, cash application, and collections follow‑up
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• Process accounts payable and coordinate timely vendor payments
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• Perform monthly bank and credit card reconciliations
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• Maintain the general ledger and related supporting schedules
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• Process employee payroll
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• Support month‑end and year‑end close activities
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• Prepare routine financial reports for management
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• Liaise with the external accounting firm
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• Oversee accounting/ERP systems, CRM tools, and internal business systems
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Administrative & Office Operations

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• Oversee office supply inventory and coordinate purchasing
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• Maintain employee records and personnel files
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• Coordinate facilities, maintenance, office equipment, and IT vendor support
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• Act as primary point of contact for landlords and service providers
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• Provide support for customer inquiries
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• Manage insurance policies, COIs, and renewal schedules
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• Coordinate bonds required for customer bids or contracts
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• Identify and implement process improvements to enhance efficiency, accuracy, and compliance
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Qualifications for the Office Manager:

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• Experience as an Office Manager, Bookkeeper, or similar
  
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  • Strong understanding of accounts payable, accounts receivable, payroll, reconciliations, and general ledger maintenance
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• Basic Excel skills required
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• Experience using Great Plains or similar ERP system a plus
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• High attention to detail with strong organizational skills
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• Comfortable working in a small company environment and wearing multiple hats
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• Strong communication skills and ability to work independently
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• Must be able to pass a criminal background check
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Schedule:

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• 100% on site in Baltimore, MD; M-F 8:30am-5pm
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