Administrative Skills, Billing, Communication Skills, Cross-Functional, Detail Oriented, Documentation, Establish Priorities, Healthcare, Home Care, Leadership, Maintain Compliance, Office Management, Onboarding, Operational Support, Operations Management, Organizational Skills, Presentation/Verbal Skills, Record Keeping, Regulatory Compliance, Team Player, Time Management, Writing Skills
Senior Helpers - Treasure Coast
Senior Helpers - Treasure Coast is seeking a reliable, highly organized Office Manager to support our Vero Beach office. This role is essential to the daily operations ofthe office and serves as a key support partner to leadership, caregivers, and clients. The ideal candidate is proactive, detail-oriented, and comfortable wearing multiple hats in a fast-paced healthcare environment.
Key Responsibilities
- Oversee day-to-day office operations to ensure efficiency and organization
- Serve as the primary point of contact for office visitors, phone calls, and general inquiries
- Support administrative needs for caregivers, including paperwork, onboarding support, and compliance tracking
- Assist with scheduling coordination and communication between office staff and field teams
- Maintain accurate records, files, and reports in company systems
- Work closely with leadership to support operational, staffing, and organizational needs
- Manage office supplies and ensure the office environment is professional and functional
- Assist with invoices, payroll support, and basic billing functions as needed
- Ensure adherence to company policies and healthcare compliance standards
Qualifications- Previous experience in an office management, administrative, or healthcare office role preferred
- Strong organizational and time-management skills
- Excellent verbal and written communication skills
- Comfortable working with multiple systems and learning new technology
- Ability to handle confidential information with professionalism and discretion
- Self-starter with the ability to work independently and prioritize tasks
Preferred Experience- Experience in home care, healthcare, or a regulated environment
- Familiarity with caregiver scheduling, compliance documentation, or HR support
- Experience with online applicant tracking or scheduling systems
Why Join Senior Helpers- Supportive and team-oriented work environment
- Opportunity to make a meaningful impact in the lives of seniors and caregivers
- Stable, growing organization with strong community presence
Location: Vero Beach, FL
Status: Full-time, in-officeS
Senior Helpers
Welcome to Senior Helpers, Leading Senior Home Care Providers! Senior Helpers is pleased to be the first in-home care provider to develop and implement a comprehensive training program to instruct our caregivers on how best to help clients and families living with Alzheimer’s and dementia. We are proud to have been the first in the industry to partner with renowned occupational therapist and Alzheimer’s expert Teepa Snow and her Positive Approach™ to Care (PAC) on the development of our Senior Gems program. Teepa has over 30 years of experience as a dementia care and dementia education specialist. Our partnership with Teepa over the years has enabled us to expand our range of care and become one of the nation’s leading senior health care providers.