Veterinary Office Manager (On-Site – Austin, TX)
An established veterinary practice in Central Austin is seeking an experienced and highly organized Office Manager to join our growing team. We are a full-service animal hospital dedicated to providing exceptional care and service to pets and their owners throughout the Austin community.
This is an excellent opportunity for a proactive professional who enjoys a fast-paced environment, thrives on organization, and has a passion for customer service and animal care. The ideal candidate is a strong communicator, capable multitasker, and hands-on team player who can help support the daily operations of a busy veterinary practice.
Key Responsibilities
Office & Administrative Operations
- Oversee daily office operations to ensure efficiency and exceptional client service
- Greet clients, answer high-volume phone calls, and provide a welcoming customer experience
- Coordinate appointments, meetings, and staff schedules
- Maintain organized office records, files, and documentation
Team Support & Coordination
- Supervise, train, mentor, and support administrative office staff
- Delegate tasks and monitor workflow to maximize team productivity
- Assist leadership with special projects and operational initiatives
- Provide administrative support to Practice Management as needed
Accounting & Office Management
- Process accounts payable and prepare bank deposits
- Maintain office supply inventory and coordinate purchasing of supplies and equipment
- Assist with facilities coordination, vendor communication, and office maintenance
- Coordinate company meetings, staff events, and internal activities
Marketing & Client Engagement
- Support and help coordinate social media and community engagement efforts
- Assist with initiatives that enhance client communication and overall customer experience
Qualifications
- 5+ years of experience in an office management, administrative, or operations role
- Previous experience in a veterinary clinic, medical office, healthcare, or professional services environment preferred
- Proficiency in QuickBooks, Microsoft Excel, Word, and Outlook
- Strong organizational and multitasking skills with excellent attention to detail
- Ability to prioritize responsibilities and work independently in a fast-paced environment
- Excellent communication, customer service, and interpersonal skills
- Positive attitude with a team-oriented and service-focused mindset
- Passion for animals and commitment to providing outstanding client support
Why Join Us
- Established and respected veterinary practice serving the Austin community
- Collaborative, supportive, and team-oriented culture
- Opportunity to make a meaningful impact in a growing practice
- Variety in responsibilities with strong day-to-day involvement in operations
- Work alongside professionals dedicated to high-quality animal care
Position Details
- Full-time, on-site role
- Located in Central Austin, Texas
- Competitive compensation based on experience