Window World of the Hudson Valley is looking for a motivated and organized Office Manager to keep our operations running smoothly in Wappinger Falls, NY. This is a key role at the heart of our business, where you'll be the go-to person for keeping our team, customers, and processes aligned. If you thrive in a fast-paced environment and love bringing order to a busy office, we want to hear from you!
Responsibilities:
Oversee day-to-day office operations and administrative functions
Manage scheduling, appointments, and calendars for staff and leadership
Handle customer inquiries, follow-ups, and correspondence via phone and email
Manage inventories of supplies in office and warehouse
Occasional driving to jobsites, pick up permits, notarize paperwork
Process invoices, purchase orders, and assist with basic bookkeeping and billing
Maintain organized filing systems, records, and office documentation
Coordinate with installation crews, sales staff, and vendors to ensure smooth project flow
Order and manage office supplies and equipment inventory
Support HR functions such as onboarding, employee records, and payroll coordination
Occasional off-hours required to communicate with team and customers
Representation at local Home Shows and Company Events
Requirements:
2+ years of office management or administrative experience
Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook)
Excellent communication and customer service skills
Highly organized with strong attention to detail and time management
Experience with bookkeeping or accounting software (QuickBooks a plus)
Ability to multitask and prioritize in a fast-paced environment
Self-starter with a proactive, problem-solving mindset
Must have valid Driver's License and reliable transportation
Must be able to receive and unload shipments, no lifting restrictions
Must be able to pass Background Check/Screening
Availability weekends - Rotating Saturday's and presence at Home Shows/Company Events
About Us:
Window World of the Hudson Valley is a proud local franchise of the nation's largest exterior remodeling company, serving homeowners across the Hudson Valley with top-quality windows, doors, and siding. Our customers love us for our affordable pricing, professional installations, and outstanding service. We've built a team culture rooted in respect, reliability, and a shared commitment to excellence — making this a great place to grow your career.
Numbers & Facts
Location
Wappingers Falls, NY
Skills
Accounting Softwareunmatched
Administrative Skillsunmatched
Background Investigationunmatched
Billingunmatched
Bookkeepingunmatched
Calendar Managementunmatched
Communication Skillsunmatched
Customer Support/Serviceunmatched
Detail Orientedunmatched
Documentationunmatched
Driver's Licenseunmatched
Establish Prioritiesunmatched
Intuit Quickbooksunmatched
Inventory Managementunmatched
Leadershipunmatched
Loading/Unloadingunmatched
Microsoft Excelunmatched
Microsoft Officeunmatched
Microsoft Outlookunmatched
Microsoft Wordunmatched
Multitaskingunmatched
Office Equipmentunmatched
Office Managementunmatched
Onboardingunmatched
Order Suppliesunmatched
Organizational Skillsunmatched
Payroll Managementunmatched
Pricingunmatched
Problem Solving Skillsunmatched
Purchase Ordersunmatched
Remodelingunmatched
Resolve Customer Issuesunmatched
Salesunmatched
Schedule Developmentunmatched
Systems Maintenanceunmatched
Team Lead/Managerunmatched
Time Managementunmatched
Warehousingunmatched
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