Office Manager

Job Type

Full-time

Description

Position Summary:

We are seeking a highly organized, proactive Office Manager to ensure the smooth day-to-day operation of our office while providing light administrative support to leadership and cross-functional teams. This role is ideal for someone who thrives in a fast-paced environment, enjoys problem-solving, and takes ownership of creating an efficient, welcoming workplace.

Key Responsibilities:

Office Operations & Facilities Management

• Maintain a clean, organized, and fully stocked office environment (kitchen, supplies, common areas)
• Manage inventory and ordering of office supplies, snacks, and beverages
• Oversee mail, shipping, and delivery coordination
• General office equipment upkeep
• Maintain office layout, seating charts, cube identification, and nameplates
• Ensure shared spaces are regularly cleaned and maintained
• Coordinate access control, security procedures, and emergency protocols in partnership with safety teams
• Support onsite visits (customers, vendors, partners), including logistics and preparation.

• Coordinate complex scheduling across teams, including leadership calendars as needed
• Resolve scheduling conflicts and prioritize meeting needs
• Book conference rooms and manage logistics for large meetings
• Assist with occasional external scheduling (e.g., agency partners)
• Provide limited support for travel booking and expense tracking.

• Coordinate onsite interviews and candidate logistics
• Manage internal office communications and announcements
• Support vendor sourcing and procurement of materials (e.g., signage, swag, event supplies)
• Assist with planning and execution of internal events, including:

• Support trade show and event logistics
• Coordinate product orders, pickups, and sample deliveries for internal teams.

• 5+ years of experience in office management, workplace operations, or administrative support
• Strong organizational and multitasking skills with attention to detail
• Ability to manage competing priorities and solve problems proactively
• Excellent communication and interpersonal skills
• Comfortable working independently and taking initiative
• Experience with calendar management tools and office systems (e.g., Google Workspace, Microsoft Office).

• Experience supporting leadership or executive-level scheduling
• Event planning or vendor management experience
• Familiarity with workplace safety and office operations best practices.

• Office runs smoothly with no gaps in supplies, organization, or communication
• Meetings and events are well-coordinated and efficient
• Employees have a positive, seamless workplace experience
• Scheduling conflicts are minimized and resolved quickly.