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Office of Academic Affairs Administrative Coordinator: Clark and Golisano Halls, Global Engagement

Hartwick College

Oneonta, NY

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JOB DETAILS
JOB TYPE
Full-time
SKILLS
Academic Affairs, Administrative Skills, Background Investigation, Communication Skills, Data Management, Detail Oriented, Diversity, Driver's License, Event Management, Executive Assistant Skills , File Maintenance, High School Diploma, Microsoft Office, Multitasking, Operations, Operations Management, Order Processing, Organizational Skills, Presentation/Verbal Skills, Purchase Orders, Record Keeping, Regulations, Sports Management, Telephone Skills, Training/Teaching Curriculum, Website Management, Writing Skills
LOCATION
Oneonta, NY
POSTED
5 days ago
Date: July 16, 2026
Title: Office of Academic Affairs Administrative Coordinator: Clark and Golisano Halls, Global Engagement

Description: The Office of Academic Affairs Administrative Coordinator provides essential administrative and programmatic support to the faculty in Clark and Golisano Halls as well as the Center for Global Education and Griffiths Center for Collaboration and Innovation. This position is central to maintaining accurate student records, facilitating communication, supporting faculty, assisting with academic scheduling, and coordinating academic events. The Coordinator plays a key role in ensuring efficient daily operations and a high standard of service to students, faculty, and external partners. This person works closely with the faculty, Executive Director of Global Engagement & The Griffiths Center, while reporting directly to the Executive Assistant to the Vice President for Academic Affairs/Provost.

Responsibilities:
  • Provide administrative support to the Center for Global Education and the Griffiths Center including van coordination for international students
  • Assist with financial requests, order processing and purchasing
  • Reception – answer telephone calls, general inquiries, greet visitors
  • Provide logistical and administrative support to the VITA/IRS program
  • Provide administrative support to the Honors Program
  • Maintain files, electronic and hard copy – including student records
  • Coordinate events including reservations, refreshments, and event materials – Institute of Public Service, Sport Management Speaker Series, Student Showcase
  • Coordinate faculty searches within these departments
  • Assist with coordination of software platforms and associated data management, update web pages
  • Participate in significant campus activities including Welcome Weekend, True Blue Weekend, and Commencement Weekend
  • Expected to comply with all applicable College, Federal, State, local and associational laws, rules and regulations
  • As a representative of the College, expected to comport oneself in a professional manner at all times, both on and off campus
  • Performs other job-related duties as assigned

Qualifications:  Minimum requirements for the position are a High School Diploma or GED and at least two years of office support experience.  Experience with student record systems and event planning; and familiarity with systems such as Chrome River/Embark (or similar platforms), preferred.

  • Strong organizational skills with attention to detail and the ability to manage multiple priorities.
  • Proficiency with Microsoft Office Suite/Google Workspace and willingness to learn institutional systems
  • Excellent written and verbal communication skills.
  • Ability to handle confidential information with discretion.
  • Must have a valid driver’s license, and be insurable by the College.

Wage Range: $20.00 - $23.00

Hartwick operates as a community of learners where there is a very real sense of belonging and connection. By joining Hartwick, you become part of a group of people who work together, share in our successes, and celebrate our accomplishments. All positions at Hartwick contribute to the education and development of students with the opportunity to see the impact on future leaders—what you do at Hartwick really matters.

An independent, residential liberal arts college enrolling approximately 1,100 full-time undergraduates, The College features a general education curriculum designed to give every student a flexible, individualized learning experience that integrates coursework, co-curricular activities, and work experience to cultivate their distinctive strengths and prepare them for the future.  

Our beautiful 425-acre campus is located in the scenic Susquehanna River valley in Oneonta, New York—a charming town near the northern foothills of the Catskill Mountains. Hartwick offers health benefits to domestic partners of employees, flexible scheduling, opportunities to engage in athletic and cultural events (concerts, exhibits, and lectures) and tuition benefits for eligible employees and their dependents.

Hartwick College prohibits discrimination on the basis of sexual orientation/preference and gender identity/expression and is an Equal Opportunity Employer, committed to broadening “the understanding, awareness, and appreciation of diversity among all members of the Hartwick community.” Women, minorities, and other underrepresented groups are especially encouraged to apply. 

Hartwick College is committed to providing a safe and secure educational and employment environment. Employment at Hartwick College is therefore contingent upon a successful background check on every new employee. Candidates to whom an offer of employment is made will be required to sign a Release of Information Form authorizing the College to conduct a thorough background check.

Hartwick College is committed to a diverse candidate pool, values an inclusive workforce and workplace environment, and wishes to minimize or eliminate the impact of implicit bias during the search and hiring process. 

All applicants are asked to submit the following materials with their online applications:
  • A cover letter;
  • A resume; and
  • The names and contact information for three references, with annotation regarding how the reference is related to you and your work (at least one of your references must be from a current and/or previous supervisor).
Review of applications will continue until the position is filled.

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