Office of Administrative Solutions Program Assistant

Office of Administrative Solutions Program Assistant

Salary

$59,460.00 - $66,000.00 Annually

Location

Denver, CO

Job Type

Full Time

Job Number

QAA00125 07.2026

Department

Department of Early Childhood

Opening Date

07/21/2026

Closing Date

8/4/2026 11:59 PM Mountain

FLSA

Determined by Position

Type of Announcement

This position is open only to Colorado state residents.

Primary Physical Work Address

710 S. Ash Street, Denver, CO 80246

FLSA Status

Exempt; position is not eligible for overtime compensation.

Department Contact Information

Naomi Gonzales; naomi.gonzales@state.co.us

Salary Note

Although the full salary range for this position is provided, appointments are typically made at or near the range minimum.

How To Apply

Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.

• Description
• Benefits
• Questions

Department Information

STATE OF COLORADO RESIDENCY REQUIRED

NOTE: This announcement may be used to fill multiple openings.

Colorado Governor Jared Polis is committed to building a Colorado For All, a place where everyone has an opportunity to succeed and live the Colorado way of life. Governor Polis is focused on lowering health care costs for hardworking Coloradans, transitioning the state to renewable energy sources, ensuring every Colorado child gets a quality education, and building an economy that works for everyone.

The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness. The State is resolute in non-discriminatory practices in everything we do, including hiring, employment, and advancement opportunities.

We offer a generous benefits package including:

• 11 paid holidays per year plus vacation and sick leave

• Medical, dental, and vision plans

• State paid life insurance policy

• Choice of 2 retirement plans (defined benefit or defined contribution)

• Optional 401(k) and 457 plans

• State paid short-term disability coverage

• Additional optional life and disability plans

• Credit Union membership

• Training and professional development

To learn more about State of Colorado benefits visit: https://www.colorado.gov/dhr/benefits.

Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, go to https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service?

This position will have the opportunity for a hybrid schedule (a combination of in-office and remote workplace). Please note - equipment provisioning and certain onboarding tasks will take place in person, in our downtown Denver office, on the first day of employment.

The Colorado Department of Early Childhood (CDEC) ensures the delivery of a comprehensive, community-informed, data-driven, high-quality, and equitable early childhood system that supports the care, education, and well-being of all Colorados young children, their families, and early childhood professionals in all settings. CDEC provides access to collaborative, coordinated, quality early childhood programs and support to children, families, and early care professionals in an effort to best prepare Coloradans for future success. CDEC works with many partners, including parents, schools, child care providers, Early Childhood Councils, counties, Community Centered Boards, early intervention service providers, family resources centers, county human services, county public health, businesses, community organizations, and other stakeholders to provide high-quality early childhood and family support programs.

Description of Job

What you'll be doing:

This position provides high-level support for the Deputy Executive Director/Chief Administrative Officer (DED/CAO) and the Office of Administrative Solutions (OAS) Leadership Team; and acts as the first point of contact for the DED/CAO. This position also provides expanded administrative support to the Office of Administrative Solutions. Provides technical assistance on departmental office processes and protocols, such as completing travel documents, correspondence to stakeholders, executive managers, other Division and Program Managers and staff throughout the Department. Acts as a liaison with other divisions, agencies, and state departments and utilizes information and knowledge to resolve difficult or unusual situations. Provides short and long-term project assistance.

Additional position duties include, but are not limited to:

• Scheduling and calendar management for the DED/CAO. Manages the DED/CAO's calendar to prevent and resolve scheduling conflicts and build in enough flexible time between meetings for the DED/CAO to complete other tasks.
• Schedules routine and non-routine meetings on behalf of the DED/CAO & OAS Leadership team with members of the Senior Executive Team (SET), Division Directors, other CDEC staff, and/or external partners and stakeholders.
• Manages and organizes documentation and records for OAS. This includes completing and submitting travel requests and reimbursements, sorting and filing material from meetings and presentations, reviewing and filing confidential information, and preparing and proofreading copies of correspondence, narratives, spreadsheets, etc.
• Assists with the organization and processing of OnBase requests (RQS, PARs, etc.) for OAS.
• Functions as a backup timekeeper for assigned groups, which includes but is not limited to: entering and setting up schedules for staff, sending reminder emails to staff and supervisors of payroll deadlines, ensuring holiday leave hours are entered correctly, provide job aids as needed.
• Acts as a liaison with other Offices, Division(s), and Department staff, prioritizing functions and correspondence, coordinating meetings and presentations, and scheduling travel and making travel arrangements.
• Manages and organizes documentation and records for OAS. This includes completing and submitting travel requests and reimbursements, sorting and filing material from meetings and presentations, reviewing and filing confidential information, and preparing and proofreading copies of correspondence, narratives, spreadsheets, etc.
• Support OAS Leadership as necessary with selection, onboarding, and offboarding of employees as necessary. This can include, but is not limited to scheduling interviews, correspondence with candidates, meeting new hires on their first day, scheduling equipment provisioning with technology teams, ensuring equipment is dropped off appropriately.
• Coordinates closely with the People Operations Assistant on timekeeping, on boarding, offboarding, and purchasing of any supplies that may be ergo related or already purchased through our facilities and operations team.
• Manages clearance requests for OAS.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Residency Requirement:

This posting is only open to residents of the State of Colorado at the time of submitting your application.

Class Code & Classification Description: (New)

H4R2XXProgram Assistant II

MINIMUM QUALIFICATIONS:

Experience Only: Five (5) years of relevant experience in an occupation related to clerical and administrative skills, such as data entry, uploading electronic files, managing files/records, and answering phones. This experience must include at least one year of experience providing administrative support to executive-level leadership and must be clearly described on your application.

OR,

Education and Experience: A combination of related education and/or relevant experience in an occupation related clerical and administrative skills, such as data entry, uploading electronic files, managing files/records, and answering phones, equal to five (5) years., to include at least one year of experience providing administrative support to executive-level leadership.

Please note: The required experience must be substantiated within the work experience section of your application and in the supplemental questions. Your resume will not be reviewed to determine if you meet the minimum qualifications; only the work experience section and supplemental questions of your application will be reviewed to determine this. "See Resume" statements on the application will not be accepted. In addition, part-time work will be prorated.

Substitutions:

Additional related experience may substitute for the education on a year-for-year basis.

Additional appropriate education in a related field may substitute for the experience requirement on a year-for-year basis.

DEFINITION OF PROFESSIONAL EXPERIENCE:

Work that involves exercising discretion, analytical skill, judgment, and personal accountability, and responsibility for creating, developing, integrating, applying, and sharing an organized body of knowledge that characteristically is uniquely acquired through an intense education or training regimen at a recognized college or university; equivalent to the curriculum requirements for a bachelors or higher degree with major study in or pertinent to the specialized field; and continuously studied to explore, extend, and use additional discoveries, interpretations, and application and to improve data, materials, equipment, applications and methods.

Preferred Qualifications:

• State of Colorado experience related to the duties of this position
• Experience providing administrative support to executive-level leadership.
• Demonstrated ability to manage complex scheduling and travel arrangements (both in-state and out-of-state).
• Experience organizing and coordinating large meetings, town halls, or stakeholder gatherings.
• Experience serving as a primary point of contact for internal and external stakeholders, including legislative and government officials. Strong business writing skills, including the ability to draft and edit correspondence on behalf of leadership. Demonstrated discretion in handling sensitive personnel and organizational information.
• Ability to identify administrative issues and implement effective solutions independently.
• Proficiency with Google Workspace and Microsoft Office Suite. Familiarity with State of Colorado procurement and travel systems (e.g., CORE) and document management systems (e.g., OnBase).
• Experience navigating State Fiscal Rules and administrative regulations. Experience with Salesforce, Smartsheet, or software programs of a similar nature.

Highly Desired

• Proficiency in coordinating intricate in-state and out-of-state travel, including booking, itineraries, and expense reimbursement.
• Experience with purchasing, procurement, and maintaining efficient office workflows.
• Proven ability to act as a liaison for high-profile contacts, including the Governor's Office, elected officials, and community partners.
• Strong editorial skills for drafting, proofreading, and formatting executive correspondence and reports

Conditions of Employment:

• Applicants must pass a thorough background check prior to employment.
• Employees who have been disciplined, terminated, resigned in lieu of disciplinary termination, or negotiated their termination from the State of Colorado must disclose this information on the application.

APPEAL RIGHTS:

If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.

An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email (dpa_state.personnelboard@state.co.us), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department's action.

For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Directors Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.

Supplemental Information

How to Apply (PLEASE READ CAREFULLY)

Please note that ONLY your State of Colorado job application will be reviewed during the initial screening; if you submit a resume and cover letter, they will be reviewed in later stages of the selection process. Therefore, it is paramount that you clearly describe all your relevant experience on the application itself. Applications left blank or marked "SEE RESUME" will not be considered.

Complete Applications must include the following documents:

• A complete CDEC Application for Announced Vacancy (please submit online using the green APPLY button at the top of this announcement)
• A complete Supplemental Questionnaire (The questionnaire is part of the online application. You will be prompted to answer them as you are completing your online application.)
• A cover letter that describes your interest in this position, how your experience aligns with the minimum and preferred qualifications of this position. Cover letters must be uploaded as an attachment to your online application. Cover letters will not be accepted after the closing date and time of the announcement.
• If you are a veteran, a copy of your DD214. Please submit this as an attachment to your online application.

Your application will be reviewed against the minimum qualifications for the position. If your application demonstrates that you meet the minimum qualifications, you will be invited to the comparative analysis process, which is described below.

Comparative Analysis Process

The comparative analysis process will consist primarily of a review of applications against the minimum and preferred qualifications of this position. Applications will be reviewed in comparison to all others in the applicant pool in order to identify a top group of candidates who may be invited for a final interview. Depending on the size of the applicant pool, additional selection processes may be utilized to identify a top group of candidates. Applicants will be notified of their status via email.

Failure to submit properly completed documents by the closing date will result in your application being rejected.

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

Transfer, Non-Disciplinary Demotion or Reinstatement

If you believe that you are eligible to be considered as a transfer, non-disciplinary demotion, or reinstatement to this vacancy, you must submit a completed application following the directions in this job announcement and you will be included in the selection process along with other qualified applicants. If you are the finalist for this position after the selection process, Human Resources will confirm your eligibility to be appointed as a transfer, non-disciplinary demotion, or reinstatement applicant.

ADAAA Accommodations:

CDEC is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to the HR Business Partner, Jenny Nguyen @ Jenny.n.nguyen@state.co.us.

The Department does not offer sponsored visas for employment purposes.

Technical Assistance:

If you experience difficulty in uploading or attaching documents to your online application, or for any other technical difficulties, call NEOGOV technical support at 855-524-5627 anytime between 6:00 a.m.-6:00 p.m. (Pacific Time).

The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits

Please note that each agencys contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.

01

All positions at the Department require that potential employees undergo a thorough background check. As a condition of employment, you are required to submit to pre-employment screening if offered the position. Are you willing to meet this requirement?

• Yes
• No

02

Are you willing to accept an offer within the posted salary range?

• Yes
• No

03

Former state employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application. In the space below, please provide an explanation as to why the prior termination or resignation should NOT disqualify your application from the current position. Otherwise, please list N/A.

04

If you are a current or previous State of Colorado employee, please provide your EID (employee identification number will start with 99....), and please list your dates of employment and classifications for all State of Colorado Departments or institutions of Higher Education for which you have worked. Otherwise, please type "N/A."

05

This position has been designated as hybrid. The Hiring Manager will discuss the expectations and details of the schedule with you during the interview process. A workspace is provided for the employee when they come into the office, which could include a cubicle, office, or hoteling station. When required to come into the assigned state workplace, the employee is required to bear the expense of commuting. Do you understand this expectation and are you willing to meet this requirement? [Please type "YES" in the space below in order to continue in the selection process.]

• Yes
• No

06

Please describe your experience providing administrative support to executive-level leadership (e.g., Directors, C-Suite, Senior Managers). Include the specific titles of the individuals you supported, the volume of scheduling/calendar management required, and your role in prioritizing their time.

07

This position requires acting as a liaison between the Director and high-level stakeholders, including the Governor's Office and elected officials. Please describe your experience communicating with government officials or similar high-level external partners. How do you handle sensitive inquiries from these stakeholders?

08

Describe your experience interpreting and applying the State of Colorado Fiscal Rules (or similar complex government regulations) regarding travel and purchasing. Specifically, have you managed out-of-state travel logistics and reimbursements for leadership?

09

Do you have experience using OnBase or a similar enterprise document management system for tracking workflows and requests? If yes, please specify the system and your level of proficiency (e.g., user, power user, administrator).

10

Please describe your experience drafting, proofreading, and editing executive correspondence. What is your process for ensuring accuracy, tone, and proper formatting before documents reach the Director for signature?

Required Question

Employer State of Colorado

Address See the full announcement by clicking

the "Printer" icon located above the job title

Location varies by announcement, Colorado, --

Website https://careers.colorado.gov/