Office/Operations Admin

Office/Operations Admin

The HT Group is seeking an Office/Operations Admin for our client located in Westlake, Louisiana. We are looking for a highly motivated administrative professional who can take initiative, ensure smooth day-to-day operations, and support team productivity. The ideal candidate is organized, dependable, and able to maintain an efficient work environment. Employment Type: Contract-to-hire opportunity Schedule: Monday – Friday, 8am – 5pm Pay Rate: $18-$20 DOE

Responsibilities:

• Assists with front desk, phones, and HR onboarding for new hires
• Manages uniform orders, and hotel/lodging for full-time staff
• Issues and closes purchase orders, including rentals
• Loads and tracks Per Diem; verifies paperwork, submits for approval, and updates operations
• Schedules safety council classes and DISA drug tests as needed
• Handles badge requests and supports management with projects and orders
• Assists with vehicle insurance policies
• Collects expense reports and sends to management
• Tracks man-hours monthly and quarterly for workers comp reporting
• Maintains and updates all company logs daily
• Receives, organizes, and uploads pickup/return slips and final job closeouts
• Scans and stores field paperwork, ensuring copies of charts are retained

Requirements:

• Industrial background preferred
• Proven experience in an administrative, receptionist, or personal assistant role
• Strong organizational and time-management skills
• Works well independently and in a team, demonstrating initiative
• Proficient in Microsoft Office Suite (Word, Excel, Outlook)