Office Operations and HR Specialist

LeapFrog Enterprises, Inc.

Emeryville, CA

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JOB DETAILS

SKILLS

Administrative Skills, Affirmative Action, Communication Skills, Corporate Event Management, Customer Support/Service, Electronics, Employee Orientation, Employment Law, Event Management, Exit Interviews, Expense Reports, Facilities Management, First Aid, Human Resources, Interpersonal Skills, Interviewing Skills, Leadership, Legal, Logistics, Maintain Compliance, Maintenance Services, Multitasking, OSHA, On Site Support, Onboarding, Operational Support, Organizational Skills, Physical Demands, Problem Solving Skills, Process Management, Property Management, Record Keeping, Regulations, Regulatory Compliance, Safety Compliance, Safety Process, Safety Training, Safety/Work Safety, Shipping Documents, Staff Requirements, Sustainability, Time Management, Training Program

LOCATION

Emeryville, CA

POSTED

10 days ago

POSITION SUMMARY The Office Operations/HR Specialist position supports the efficient operation of the workplace by managing office administration, facilities coordination, safety programs, and HR support. This role serves as a key point of contact for employees, vendors, and building management while ensuring compliance with workplace regulations and supporting employee experience initiatives such as onboarding, recruiting coordination, and company events. ESSENTIAL DUTIES and RESPONSIBLITIES Office Operations - Oversee daily office operations and perform routine facility checks to ensure a safe, clean, and well-maintained workplace - Serve as primary liaison with building management and external vendors to coordinate maintenance, repairs, office moves, and meeting room setups - Manage office access cards, company identification badges, parking administration, and building access for visitors and delivery personnel - Manage domestic and international mail and shipping, including documentation and fees - Purchase and maintain office, kitchen, safety, and first-aid supplies Human Resources and Recruiting Support - Coordinate onsite, phone, and video interviews to support recruiting efforts and ensure a positive candidate experience - Maintain the company careers page and assist with recruitment activities - Coordinate new hire onboarding activities and deliver New Hire Orientation - Coordinate employee offboarding processes and conduct exit interviews - Interact with and support members of the VTech Electronics North America HR team, as needed Administrative Support and Reporting - Process expense reports and maintain vendor records, agreements, and cost tracking - Provide data and administrative support for sustainability and affirmative action reporting requirements Employee Engagement and Events - Plan and coordinate company events, including logistics and onsite support - Lead and collaborate in planning employee engagement initiatives such as wellness events, service anniversary recognition, and employee appreciation programs Workplace Safety and Compliance - Coordinate the company's workplace safety training - Ensure compliance with OSHA and applicable state and local safety regulations, including leading safety committee meetings - Serve as first responder for workplace incidents and after-hours emergencies - Track completion of required compliance training programs - Maintain labor law postings and workplace notice compliance - Maintain knowledge of California employment laws to support compliance and policy updates Competencies - Strong organizational and time management skills - Ability to manage multiple priorities and shifting deadlines - Strong communication and interpersonal skills - Ability to work both independently and collaboratively - High level of professionalism and discretion - Very strong reliability, customer service, and work ethic - Positive, proactive, and improvement-focused mindset - Reliable follow-up to ensure accurate, timely task completion Professional Expectations - Interact with employees, vendors, and visitors in a courteous and professional manner - Proven ability to interact professionally with all employees at all levels including executive leadership group - Exercise sound business judgment in daily activities, decision-making, and problem-solving - Comply with all company policies, procedures, and safety requirements - Handle all information with discretion and maintain confidentiality at all times - Conform and abide by all laws, regulations, policies, work procedures, instructions and VTech's Rules of Engagement - Perform other duties as assigned Work Environment and Physical Requirements Primarily office-based w

About the Company

LeapFrog Enterprises, Inc.

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