Office Operations Assistant

Office Operations Assistant

Salary

$27,240.00 - $45,973.00 Annually

Location

Harrison County, WV

Job Type

Full-Time Permanent

Job Number

CPS270005 PSA

Department

DHS - DCR - Parole Services

Opening Date

08/28/2026

Closing Date

9/11/2026 11:59 PM Eastern

LOCATION OF VACANCY

HARRISON

Civil Service Type:

Classified - This Position is Covered Under the DOP Merit System.

• Description
• Benefits
• Questions

Nature of Work

We are seeking an organized, reliable, and proactive Office Operations Assistant to perform full-performance level clerical work in support of daily operations within our Parole Office. Working under general supervision, this position serves as a critical administrative hub for the department and requires regular direct contact with adult probationers and parolees. The primary focus of this role is ensuring the smooth, daily function of the office by maintaining accurate filing systems, creating official forms and documents, managing supply requisitions, and keeping detailed daily logs. Additionally, the Office Operations Assistant handles high-volume communication by answering incoming phone calls, taking and delivering precise messages, and routinely contacting designated personnel regarding inmate status and records.

Beyond standard administrative duties, this role provides essential clerical support to regional case management workflows. The successful candidate will complete assignments tied to key correctional documentation, including assembling and processing home plan reports, clemency paperwork, post-sentence reports for the Parole Board and correctional facilities, and violation reports. The position also involves processing co-operative paperwork for other states and carrying out related operational work as assigned. Candidates should possess strong organizational skills, high attention to detail, and the ability to maintain professional boundaries in a criminal justice environment.

Performs related duties as assigned.

• This position will be based in the Clarksburg Parole Office.

Click The APPLY Link To Apply Online.

Minimum Qualifications

Training: Graduation from a standard high school or the equivalent.

Experience: Two years of full-time or equivalent part-time paid experience in routine office work.

Substitution: College hours, related business school, or vocational training may be substituted through an established formula for the required experience.

Other Information

Division of Corrections: Probationary period 1 yr.

State employment offers a variety of benefits. Click HERE to visit the Division of Personnels Benefits Page.

01

The minimum qualifications for this job title are: Training: Graduation from a standard high school or the equivalent. Experience: Two years of full-time or equivalent part-time paid experience in routine office work. OR Substitution: College hours, related business school, or vocational training may be substituted through an established formula for the required experience. Do you meet the qualifications for this title as outlined by the minimum qualifications? This question is only asking if you meet the minimum qualifications; you will be asked about your overall/total training and experience in the next question.

• I do not have the required education or training listed in the minimum qualifications.
• I meet the required education and training OR qualify for the position using one of the listed substitutions.

02

Type information about any college degrees, business school, vocational training or licensure here. You may also enter information about certification of ordination or ecclesiastical commission by an endorsing body or denomination here. Be as accurate as possible. This information will be used to determine your qualifications. For each entry, include details such as the degree, certificate or licensure earned, major/field of study, dates attended/graduated, and the name of the institution. Use the following examples as a guide:

• Degree: Bachelor of Science in Business Administration (Accounting) 12/09/2023 West Virginia State University
• Some college: 36 semester hours Spring 2021-Fall 2021 Marshall University
• Vocational-Technical school: 580 Clock Hours in Arc Welding May 2023 Ben Franklin Career Center
• Licensure/Certification: West Virginia Professional Engineering License 2024 If you have no relevant training or education to document, type "NONE" here.

03

Please indicate below the total years of qualifying experience and/or accepted education/training.

• I have a total of 0 to 1 years of total qualifying experience and/or education.
• I have a total of 1 to 5 years of total qualifying experience and/or education.
• I have more than 5 years of total qualifying experience and/or education.

04

Were all of the jobs listed on your online application or resumé paid? If not, please list your unpaid positions below. If all of your jobs were paid, please enter "Yes". Please note that compensation may not only be salary or wages; it may also be room and board, gas mileage, etc.

05

Were all of the jobs listed on your application or resumé full-time positions? If not, please list your part-time positions below. If all of your jobs were full-time, please enter "Yes".

06

AFFIRMATION: I certify under penalty of law and disqualification that all statements are true and complete. I authorize the State of West Virginia and any agent acting on its behalf to conduct an inquiry into any job-related information contained in this application. I release the State of West Virginia and any agent acting on its behalf from any and all liability by reason of the request for such information. I further authorize and request each former employer, educational institution, or organization (including law enforcement agencies) to provide all information that may be sought in connection with this application. WE DO NOT ACCEPT THE FOLLOWING DOCUMENTATION: Unofficial transcripts High school diplomas or transcripts Birth certificates Social Security Cards Driver's Licenses Passports These documents will be removed from your profile if submitted.

• I consent to the above statement.

Required Question

Employer West Virginia

Address 1900 Kanawha Blvd. East

Building 3 Suite 500

Charleston, West Virginia, 25305

Phone (304) 558-3950

Website http://personnel.wv.gov