Office Professional – High School Registrar/Counseling Category II

TITLE: Office Professional - High School Registrar/Counseling Category II

JOB SUMMARY: This person performs office functions for the counseling office. This person is also responsible for keeping, updating, and verifying all student records.

REPORTS TO: High school assistant principal and the lead administrative assistant

TERMS OF EMPLOYMENT: Full time, Monday through Friday, 260 days per year; Breaks; Monday - Thursday 10 hours per day.

EVALUATION: Yearly first two years, then every three years following satisfactory evaluation.

QUALIFICATIONS:

• Must be able to pass a background check.
• Education:
• Required: Must be a high school graduate or have a G.E.D. equivalent.
• Preferred: One year of additional technical/business training or its equivalent.
• Training and Experience: One or two years of progressively more responsible office experience is required.
• Must be efficient with computers, various software applications, and related technologies. Experience with Microsoft Office and Google Suite applications is required.
• Public Relations Skills: Ability to relate to school-age children, parents, teachers, and members of the community.
• Possess well-developed problem-solving skills.
• Safeguard all district data.
• Ability to establish rapport and maintain appropriate relationships with students, staff, and parents.
• Possess sound, independent judgment, including handling of confidential matters.
• Ability to adapt to changes in plans or activities on short notice.

ESSENTIAL FUNCTIONS:

• Maintain all student records, CA-60 folders, and immunization records (MICR)
• Process student enrollment changes and withdrawal requests
• Create, update, and edit student transcripts.
• Provide building-level assistance with Federal and State reporting.
• Process transcript, CA-60, and graduation requests
• Maintain Parchment and process transcript requests.
• Process report cards and grade corrections
• Enter grades for concurrent and dual-enrolled students.
• Organize and manage standardized and district test preparation.
• Create and process all information pertaining to Honor Programs, National Honor Society, and Commencement
• Assign and manage student locker data.
• Maintain scholarship materials.
• Update the School's Profile
• Navigate SchoolPay
• Manage Counseling Office media (newsletter, social, digital)
• Process book rebinds
• Process Personal Curriculum Forms
• Fine motor skills and ability to lift up to 50 pounds unassisted, to lift and move equipment and supplies.
• Ability to perform the physical requirements of the position with reasonable accommodations.
• Able to ride in a vehicle, as necessary (e.g., training on occasion)
• Able to work indoors during all seasons/weather/temperatures as permitted.

ADDITIONAL FUNCTIONS:

• Ability to work independently with minimum supervision.
• Ability to plan, coordinate, and prioritize work effectively.
• Communicate effectively via district-assigned email on a daily basis as determined by the supervisor.
• Accurately complete electronic time sheets and absence reporting via the timekeeping system, per assigned deadlines
• Regular and reliable attendance
• Consistent and reliable performance of job responsibilities
• Perform other job responsibilities deemed appropriate by the supervisor/building administrator and/or Superintendent.

Application Procedure

When applying for a position with the Midland Public Schools, interested candidates must complete an application in order to be considered an official applicant. (Internal candidates: Please feel free to complete the shorter internal application if you have access to a networked school computer, otherwise, the detailed application will be necessary.)

To complete the application process, you will need to complete the online application at www.midlandps.org. Your application will be retained in active status for one school year. If your qualifications meet our needs, we will contact you for further information and a possible interview. Please do not send paper documents! When completing your application, you will submit your documents electronically. If you cannot upload your documents, be prepared to provide this information should you be called for an interview. Note: You assure that we have a complete record of your candidacy if you upload all materials yourself.

Thank you for your interest in Midland Public Schools.

Midland Public Schools is an Equal Opportunity Employer. The district does not discriminate on the basis of race, religion, color, sex, gender, identity, marital status, familial status, genetic information, age, weight, height, national origin, disability, or other legally-protected characteristic, in its programs, activities, or employment and provides equal access to the Boy Scouts and other designated youth groups. The following has been designated to handle inquiries regarding the non-discrimination policies: Associate Superintendent/Human Resources, 600 E. Carpenter Rd., Midland, MI 48640.

The employee shall remain free of any alcohol or non-prescribed controlled substance in the workplace throughout his/her employment in the district.

District administration reserves the right to alter or amend job descriptions at any time. This job is not limited to any or all of the listed qualifications or functions.