Office Services Assistant

Office Services Assistant
Berkeley Heights, NJ
2+ Months (Temp to Perm)
09AM TO 06PM (Mon to Fri)

Overview:
Support day-to-day mailroom, office services, and facilities operations by managing incoming/outgoing shipments, maintaining office spaces, assisting with conference room setup, and providing administrative and customer support. This role combines physical activity with office coordination responsibilities in a fast-paced environment.

Job Responsibilities:

• Manage daily mailroom operations including receiving, sorting, and distributing incoming mail and packages.
• Process and handle incoming deliveries from carriers such as FedEx, Client, Amazon, and other shipping vendors.
• Prepare and process outgoing shipments, ensuring accurate labeling and delivery documentation.
• Deliver packages and materials to designated locations, including SMART lockers and internal departments.
• Monitor and replenish office supply rooms on a daily basis to ensure adequate inventory levels.
• Maintain cleanliness, organization, and readiness of conference rooms and scrum rooms.
• Assist with conference room setup and support activities for meetings and FAST team events.
• Provide light print production support including printing, copying, scanning, and laminating requests.
• Deliver excellent customer service while responding to employee and client requests.
• Provide backup front desk and reception support when required.
• Coordinate and communicate effectively using Outlook and Microsoft Teams.
• Maintain accurate records related to mail, shipments, inventory, and office service requests.
• Operate office equipment and machines safely and efficiently.
• Support general office and facilities-related administrative duties as assigned.
• Follow company policies and procedures for mail handling, shipping, and workplace safety.
• Lift, move, push, and transport materials and packages up to 50 55 lbs. with assistance and equipment when needed.
• Perform duties requiring frequent walking, standing, bending, stretching, and movement throughout the facility.

Required Qualifications:

• High school diploma, GED, or equivalent experience.
• 1 5+ years of experience in mailroom, shipping/receiving, office services, or related environments.
• Experience with conference room setup and customer-facing support roles preferred.
• Strong customer service and communication skills.
• Basic knowledge of Microsoft Outlook, Microsoft Teams, and general PC applications.
• Experience using office equipment including printers, copiers, and scanners.
• Strong organizational, multitasking, and prioritization skills.
• Ability to work independently in a fast-paced environment with strong attention to detail.
• Ability to perform physical tasks including standing, walking, and lifting throughout the workday.