Office Services Coordinator $25/hr

Veterans Sourcing Group

Irvine, CA

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JOB DETAILS

SALARY

SKILLS

Accounts Receivable, Administrative Skills, Adobe InDesign, Brokerage, Calendar Management, Communication Skills, Contract Management, Customer Relations, Customer Relationship Management (CRM) Systems, Documentation, Expense Management, Expense Reports, Marketing, Microsoft Excel, Microsoft PowerPoint, Microsoft Word, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Printing, Reconciliation, Team Player, Time Management, Writing Skills

LOCATION

Irvine, CA

POSTED

2 days ago

Office Services Coordinator $25/hr
Irvine, CA - Onsite
Assignment Duration: 4 months
Hours: 8:30am-5:30 M-F (subject to change) | 40 hours

Why is this role open? Coverage
Possible for extension? Yes
Potential to convert to FTE: Yes, TBD depends on business needs

Overview of Work Environment/Client Nuances/Team Overview: The resources will assigned and working with a broker and shared team.

Resource's typical working day:
- Voucher Processing: Preparing and executing vouchers for various transactions, ensuring accuracy and timely submission.
- Expense Management: Assisting with the preparation and reconciliation of expense reports, including tracking and submitting receipts.
- Administrative Contract Support: Supporting the management of administrative contracts, including documentation, tracking, and coordination with relevant stakeholders.
- Accounts Receivable (AR): Assisting with AR-related tasks such as invoice tracking, follow-ups, and basic reporting.
- DocuSign Management: Coordinating electronic document signing through DocuSign, including sending, tracking, and filing completed documents.
- Light Marketing and Event Support: Providing assistance with minor marketing tasks and supporting internal or client-facing events as needed.
- Calendar Management: Scheduling and coordinating meetings for brokers, ensuring availability and timely communication.
- Printing and Binding: Preparing marketing materials, including printing and binding collateral for presentations or client meetings.
- Other administrative tasks

Must Have Skills:
- Communication & Collaboration: Strong verbal and written communication skills, with the ability to collaborate effectively across teams.
- Technical Proficiency: Proficient in Microsoft Excel, Word, and PowerPoint.

Software skills:
- Proficient in Microsoft Excel, Word, and PowerPoint.
- Basic computer functions
- Familiarity with Adobe InDesign is a strong plus.
- Experience in managing or working with CRM systems is a plus.

Years of Experience: At least 2 years of experience
Education: HS/GED

Pre-screening: Microsoft office assessments

Interview Process: 1 virtual and 1 onsite

Summary:
As a *** Office Services Coordinator, you will assist with providing administrative support to a small team or department.

Custom Fields:
Name: Is this opportunity convert to Perm or Potential Convert to Perm?
Value: Yes

About the Company

Veterans Sourcing Group

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