Office Services Coordinator

Office Services Coordinator 
Location: New York, NY 10017
Schedule: Monday through Friday, onsite five days per week
Pay Rate: Up to $23.00 per hour
Position Overview
We are seeking a polished, service-oriented Office Services Coordinator / Mailroom Support / Corporate Receptionist to join a professional corporate office in Midtown Manhattan. This is a newly created position and an excellent opportunity for an experienced office services professional who enjoys supporting multiple areas of office operations.

This is not strictly a front desk position. The successful candidate will be an office services generalist who is comfortable in mailroom coverage, assisting with reception, meeting coordination, facilities requests, vendor scheduling, invoice tracking, pantry maintenance, records support, and general office administration.
Responsibilities

• Coordinate incoming and outgoing mail, packages, deliveries, and courier services.
• Provide mailroom coverage during absences or busy periods.
• Serve as the first point of contact for visitors, employees, vendors, and service providers.
• Greet and register visitors, manage guest access, and notify employees of arrivals.
• Answer and direct incoming calls and respond to general inquiries.
• Maintain visitor logs and follow established office security procedures.
• Ensure the reception area, conference rooms, kitchen, and shared office spaces remain organized and professional.
• Coordinate conference room reservations, catering, and meeting logistics.
• Order and maintain office supplies, pantry inventory, business cards, and stationery.
• Support employee onboarding, workspace preparation, office orientations, seating arrangements, and office moves.
• Coordinate facilities requests, equipment servicing, and routine building maintenance.
• Communicate with building management, vendors, and service providers.
• Schedule vendor visits and maintain vendor contact information and service schedules.
• Receive, track, and route invoices for approval.
• Maintain invoice logs and follow up with internal approvers as needed.
• Respond to vendor questions regarding invoice-processing status.
• Support records retention, document tracking, file inventories, storage requests, and document-destruction projects.
• Prepare correspondence, meeting materials, calendars, trackers, and departmental records.
• Assist with office events and employee-engagement activities.
• Provide administrative support to management and other business units as needed.

Qualifications

• Previous experience in corporate mailroom, reception, office services, workplace operations, facilities coordination, or general office administration.
• Strong verbal and written communication skills.
• Polished, professional, and welcoming approach when interacting with visitors, employees, and senior leadership.
• Willingness to support all areas of office operations, including reception, mailroom, kitchen and pantry areas, conference rooms, vendor coordination, and invoice administration.
• Strong organizational skills with the ability to manage multiple priorities and follow through on open items.
• Professional judgment and discretion when working in a corporate environment.
• Comfortable using Microsoft Office and maintaining electronic calendars, trackers, and administrative records.
• Dependable and able to work onsite five days per week in Midtown Manhattan.