NBBJ is an award-winning design firm recognized as a
https://www.nbbj.com/news/time-names-nbbj-most-influential-company-2025" style="color: rgb(51,122,255);text-decoration: underline;text-transform: none;font-family: galaxie-polaris;font-size: 1.125em;">TIME100 Most Influential Company, a
https://www.nbbj.com/news/for-the-fifth-time-fast-company-honors-nbbj-as-one-of-the-worlds-most-innovative-architecture-firms" style="color: rgb(51,122,255);text-decoration: underline;text-transform: none;font-family: galaxie-polaris;font-size: 1.125em;">Fast Company Most Innovative Architecture Firm and a
https://www.nbbj.com/news/aia-national-recognizes-two-nbbj-projects-with-aia-national-honor-awards" style="color: rgb(51,122,255);text-decoration: underline;text-transform: none;font-family: galaxie-polaris;font-size: 1.125em;">two-time 2025 AIA National Honor Award recipient. These recognitions reflect our purpose-driven approach that, fueled by ideas and a culture of collaboration, creates healthy buildings, strong communities and a resilient environment. That’s where you come in. With leading clients, diverse colleagues and offices in creative capitals
https://nbbj.vercel.app/contact/locations/boston" style="color: rgb(51,122,255);text-decoration: underline;text-transform: none;font-family: galaxie-polaris;font-size: 1.125em;">around the globe, a career at NBBJ will inspire you to be extraordinary. You can learn more
https://nbbj.vercel.app/our-story" style="color: rgb(51,122,255);text-decoration: underline;text-transform: none;font-family: galaxie-polaris;font-size: 1.125em;">about our firm, see
https://www.nbbj.com/careers" style="color: rgb(51,122,255);text-decoration: underline;text-transform: none;font-family: galaxie-polaris;font-size: 1.125em;">what it’s like to work here and explore
https://nbbj.vercel.app/work-and-ideas/work/all" style="color: rgb(51,122,255);text-decoration: underline;text-transform: none;font-family: galaxie-polaris;font-size: 1.125em;">recent projects and
https://nbbj.vercel.app/work-and-ideas/ideas/all" style="color: rgb(51,122,255);text-decoration: underline;text-transform: none;font-family: galaxie-polaris;font-size: 1.125em;">ideas at
https://www.nbbj.com/" style="color: rgb(51,122,255);text-decoration: underline;text-transform: none;font-family: galaxie-polaris;font-size: 1.125em;">NBBJ.com. Join us to make an impact today!
The role at a glance:
NBBJ is currently seeking a part to full-time Office Services Coordinator to join the San Francisco office. This position is the face to our internal and external customers. We are looking for someone who is welcoming; greeting guests to create an exceptional in office experience. While maintaining a high degree of confidence and professionalism, you will be a self-motivated individual with the ability to make quick and informed decisions. This role requires a proactive and adaptable individual who is willing to go above and beyond!
In your new role, you will:
- Manage front desk and greet guests, creating a first great impression with an outgoing personal style ensuring an exceptional in office experience
- Schedule/coordinate internal and external meetings, conference calls and video conferences across multiple time zones
- Coordinate conference room setup details, including catering and beverage services for client meetings or approved events
- Provide office support as-needed, catering, café services, events, administrative, shipping and facilities
- Maintain kitchen and common areas throughout the office
- Maintain office design standards
- Procurement and reconciliation of office expenses and company credit card
- Responsible for hospitality and transportation services.
- Report and coordinate with property management on building related issues
- Maintain employee building access passes
- Primary point of contact for all on-site vendor coordination
- Responsible for office services accounts including but not limited to; catering, coffee, floral, shipping, printing, etc.
- Assist with hiring and onboarding process
- Manage electronic files
- Complete ad-hoc projects as necessary
- Various administrative tasks as needed
What you will need to succeed:
- Passion for customer service and hospitality
- Effective team contributor
- A positive, forward-thinking individual who anticipates issues and implements effective solutions
- A confident and composed professional who communicates effectively and engages comfortably with stakeholders at all levels
- 2 or more years in customer service or an administrative support role
- Advanced knowledge of MS Office Suite, specifically Outlook, Teams, Word, Excel and PowerPoint.
- Adobe InDesign, Illustrator or Photoshop knowledge is preferred.
- Organized, detailed oriented, multi-tasked, self-motivated and strongly collaborative.
- Ability to lift 30lbs.
The hourly pay range for this role is anticipated to be between $24 and $27. Actual compensation for successful candidates will be carefully determined based on a number of factors, including their skills, qualifications, location, and experience.
Hours are 8:30am – 5:30pm, Monday – Thursday in office. Competitive compensation package based on experience