Office Services Coordinator

The Office Services Coordinator supports the daily operations of a professional services office through document production, mail services, reception support, and administrative coordination. This role ensures timely, accurate, and confidential handling of office service requests while delivering a high level of customer service to internal stakeholders.

Client Details

Our client is a well-established international professional services organization operating within the legal sector. Known for delivering high-quality client service and handling complex domestic and cross-border matters, the firm fosters a collaborative, inclusive, and performance-driven culture where employees are encouraged to contribute to operational excellence.

Description

• Coordinate document production requests including printing, copying, scanning, binding, and document assembly.
• Operate, maintain, and troubleshoot high-volume print and finishing equipment.
• Manage electronic and physical filing systems in alignment with records management procedures.
• Support time-sensitive and confidential requests from professionals and business staff.
• Provide reception coverage, managing calls, emails, visitors, and general inquiries.
• Coordinate conference room bookings, meeting setups, and related office logistics.
• Monitor and track postage and delivery charges through internal systems.
• Assist with office moves, file organization, and workspace set-up projects.
• Support special projects and additional administrative initiatives as required.
• Maintain strict confidentiality when handling firm and client information.

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.

Profile

A successful Office Services Coordinator should have:

• High school diploma or equivalent; additional education is advantageous.
• Minimum two year's experience in office services, print services, document production, or a similar support function.
• Experience operating high-volume digital printing and document finishing equipment.
• Exposure to legal, professional services, or regulated environments preferred.
• Strong proficiency in Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
• Excellent organizational skills with the ability to prioritize multiple deadlines.
• Strong attention to detail and commitment to delivering quality work.
• Professional communication and customer service skills.
• Ability to exercise discretion and maintain confidentiality.
• Capability to lift materials up to 50 pounds and perform physical office service activities, including standing and moving throughout the office.

Job Offer

• Opportunity to join a respected international organization within the legal sector.
• Collaborative and supportive team environment.
• Diverse and varied responsibilities across office operations and administration.
• Exposure to legal and professional services workflows.
• Professional development and skill-building opportunities.

Interested? Apply today.

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.