Office Services Specialist - #ARS00934

Title: Office Services Specialist - #ARS00934

State Role Title: Admin and Office Spec II

Hiring Range: Anticipated salary up to low $50,000s commensurate with experience.

Pay Band: 2

Agency: Dept for Aging & Rehab Svcs

Location: Aging & Rehab Svcs

Agency Website: https://www.dars.virginia.gov

Recruitment Type: General Public - G

"Join DARS as an Office Service Specialist and play a key role in delivering exceptional customer service and serving as the primary receptionist for the Commissioner's office."

Why Join Us?

Meaningful, mission driven impact

Collaborative and supportive work culture

Comprehensive state benefits

Job Duties:

The Department for Aging and Rehabilitative Services supports the Agency"s mission, vision, values, and standards through the provision of exemplary customer service, quality administrative support, and facilities management services.

We are seeking an Office Services Specialist to serves as the primary receptionist for the Commissioner's Office, including answering and routing telephone calls and directing visitors appropriately. Performs administrative tasks that support agency staff and programs, providing multifaceted analytical and administrative assistance to executive leadership. Also serves as a backup receptionist for the front office.

Works closely with the Assistant to the Commissioner, division leadership, staff, community partners, and other DARS offices to advance the mission of delivering high‑quality services across the Commonwealth. Establishes and maintains collaborative working relationships with agency staff, constituents, community partners, and the public, including individuals from diverse social and economic backgrounds.

Duties include but are not limited to:

• Commissioner"s Office Receptionist
• Administrative Support
• Front Desk

Other duties and/or special projects as assigned.

Completes duties and/or projects as needed or directed by supervisor.

Minimum Qualifications:

• Business training and experience.

Knowledge:

• Working knowledge of office technologies and software products, including word processing, spreadsheet and database tools

Ability:

• Demonstrated ability in business office practices and procedures and in managing a high-volume executive office & perform multifaceted analytical and admin duties in support of executive leadership, including researching issues, gathering and analyzing information, and providing clear, actionable recommendations.
• Demonstrated ability to establish and maintain collaborative working relationships with agency staff, constituents, community partners, and the public, including individuals from diverse social and economic backgrounds.
• Demonstrated ability to create, edit, and prepare correspondence, reports, presentations, and communications for executive management, and to communicate effectively both orally and in writing.
• Demonstrated ability to work independently while delivering exemplary customer service through professional telephone support, courteous visitor reception, and effective assistance to coworkers. Consistently adapts to competing demands in a fast‑paced environment and maintains the highest standards of professionalism, responsiveness, and service excellence.

Additional Considerations:

• Proven ability to handle confidential information with discretion.
• Working knowledge of digital communication platforms, Constant Contact, and design tools such as Canva.
• Some working knowledge of state travel reimbursements, and/or procedures to include eVA and Cardinal)
• Some working knowledge of Virginia's aging services network and related state agencies.
• Working knowledge of federal, state, and agency rules, regulations, policies, and governmental relationships.
• Experience in coordinating and implementing constituent services within a human services agency setting up through emails and telephone calls.
• Demonstrated ability to devise and monitor tracking systems for all documentation submitted for review by the Commissioner.

Special Instructions:

• This position has been designated a sensitive position under Va. Code § 2.2 1201.1.
• A fingerprint based criminal history check is required of the finalist.

Benefits:

DARS offers a comprehensive benefits package including health insurance plan options, flexible spending accounts, VRS retirement, employer paid basic group life insurance, optional employee paid group life insurance, 13 paid holidays, Sick Leave, Annual Leave, Family Personal Leave, employee discount programs, and more.

Reasonable accommodation is available during the application/interview process per the ADA. Contact recruitment@dars.virginia.gov for assistance.

Minorities, individuals with disabilities, Veterans, AmeriCorps, Peace Corps, and other National Service Alumni are encouraged to apply.

To Apply

Equal Opportunity Employer State applications will only be accepted as submitted online by 11:55 p.m. on the closing date through the Commonwealth of Virginia's New Recruitment Management System. Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. PageUp will provide you with confirmation of receipt when your application and/or résumé are submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position.

Contact Information:

Name: Human Resources

Email: Recruitment@dars.virginia.gov

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.