Office Services Specialist

Pay Rate: $19.00 $20.00/hr, paid weekly
Schedule: Monday Friday, 9:00 AM 6:00 PM
Location: Philadelphia, PA 19102 100% On-Site
Duration: Temp-to-Hire
Overtime: May be required to support business needs, special projects, litigation work, and events.

Overview

The Office Services Specialist provides onsite support within a professional office environment. This position supports document production, mail and courier services, conference rooms, hospitality, reception, office supplies, facilities, and basic technology needs.

The ideal candidate is organized, professional, customer-service focused, and comfortable managing multiple priorities throughout the workday.

Responsibilities

• Process print, copy, scan, and document production requests.

• Support document preparation and production workflows.

• Receive, sort, distribute, and process incoming and outgoing mail.

• Coordinate courier deliveries, accountable packages, and shipping requests.

• Conduct daily office mail sweeps and internal deliveries.

• Set up, monitor, and break down conference rooms and meeting spaces.

• Maintain conference rooms to ensure they are clean, organized, and ready for meetings.

• Support hospitality services, including pantry maintenance, coffee service, catering assistance, and meeting preparation.

• Provide backup reception and front-desk coverage as needed.

• Maintain office, print, mailroom, and hospitality supply inventories.

• Assist with workstation setups, office moves, and general facilities support.

• Provide basic technology assistance and backup support for local IT-related activities as needed.

• Complete occasional local walking deliveries or courier-related assignments.

• Prioritize competing requests while maintaining a high level of customer service.

Qualifications

• High school diploma or GED required.

• Strong customer service and client-facing experience.

• Experience working in a professional office environment.

• Excellent written and verbal communication skills.

• Strong organizational and time-management skills.

• Ability to multitask and prioritize competing requests.

• Proficiency with Microsoft Office and general office technology.

• Professional appearance and demeanor.

• Ability to lift up to 25 pounds unassisted.

• Ability to stand, walk, and move throughout the office for most of the workday.

• Flexibility to work overtime when required.

Preferred Experience

• Office services, workplace services, facilities, or hospitality experience.

• Document production, printing, copying, or scanning experience.

• Mailroom, shipping, courier, or package-handling experience.

• Conference room and meeting support experience.

• Reception or front-desk coverage experience.

• Records management experience.

• Experience supporting attorneys, executives, or other professional staff.

• Experience working in a legal or professional services environment.

Benefits: Employee contribution.

• Health insurance.

• Health savings account.

• Dental insurance.

• Vision insurance.

• Flexible spending accounts.

• Life insurance.

• Retirement plan.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.