Office Services Technician

Office Services Technician

Location: Downtown Chicago, IL
Job Type: Long-Term Contract Opportunity

Position Overview

We are seeking a reliable and detail-oriented Office Services Technician to support daily operations at a corporate office location in Downtown Chicago. This role is responsible for performing a wide range of office services and logistical support activities that help ensure smooth day-to-day operations for employees and leadership within the office.

The ideal candidate is customer-service focused, highly organized, and comfortable working in a fast-paced office environment while managing multiple responsibilities.

Key Responsibilities

• Receive, sort, and deliver incoming mail, packages, boxes, and dry-cleaning deliveries.
• Prepare shipments and create shipping labels using various ground and express delivery carriers.
• Maintain employee mail recipient lists and mailbox assignments.
• Coordinate scheduling and reservations of company fleet vehicles for cleaning, maintenance, and project use.
• Maintain fleet vehicles including cleaning, fueling, and coordinating maintenance needs.
• Set up and break down conference rooms on a daily basis.
• Assist with new employee workstation setup, ensuring lights, phones, outlets, and supplies are operational and available.
• Support employee offboarding by removing, logging, and packing desk items and restoring workspaces for future use.
• Communicate office needs and maintenance requests with building management and internal contacts.
• Repair and maintain miscellaneous office and workstation equipment.
• Assist with office construction projects, floor plan changes, and internal office moves.
• Process employee badges and professional photographs, including editing and uploading into internal systems.
• Provide front desk coverage during lunch breaks, including:
  • Answering multi-line phones
  • Greeting guests
  • Visitor check-in/check-out
  • Routing badge-related issues to security
• Coordinate event and meeting setups, including large-scale meetings (300+ attendees):
  • Beverage setup
  • Table and room reconfiguration
  • Vendor coordination
  • Attendance tracking
  • Assistance with audio/visual equipment
• Manage office and kitchen supplies including inventory tracking, stocking, and product rotation.
• Perform additional duties as assigned.
• Comply with all company policies and operational standards.

Qualifications & Requirements

• High School Diploma or GED required.
• Minimum of 1 year of relevant work experience required.
• Prior office services or corporate facilities experience preferred.
• Ability to lift and move packages up to 50 pounds; heavier items may be handled with team assistance or support equipment.
• Strong customer service skills with a professional and friendly demeanor.
• Excellent attention to detail and organizational skills.
• Ability to manage multiple priorities and meet daily deadlines.
• Dependable, punctual, and team-oriented.