Office Specialist 2 - Parole and Probation

Office Specialist 2 - Parole and Probation

Salary

$21.49 - $28.75 Hourly

Location

Salem, OR

Job Type

Full-time Regular

Job Number

011-2026-2

Department

Sheriffs Office

Division

Parole and Probation

Opening Date

07/31/2026

Closing Date

8/13/2026 11:59 PM Pacific

FLSA

Non-Exempt

Bargaining Unit

06

• Description
• Benefits
• Questions

Marion County requires on-site work. Remote work is not available.

GENERAL STATEMENT OF DUTIES

Independently perform a variety of responsible administrative support activities to promote and maintain effective program services, according to established practice and procedures.

SUPERVISION RECEIVED

Work under the general supervision of a higher level administrative or professional employee, who assigns work, sets goals and reviews work for accuracy, completeness and compliance with department and program policies and goals.

SUPERVISION EXERCISED

Supervision of other employees is not a responsibility of positions in this classification; however, may provide training and give instruction to volunteers, interns, and other office staff.

Typical Duties - Duties include, but are not limited to the following

• Maintain working knowledge of department computer systems including Microsoft Word, Microsoft Excel, Correction Information System, ISIS, JMS, Microsoft Outlook and agency intranet, and the ability to enter and view all systems. Keep computer skills current and up to date.
• Answer multi-line telephone system, screen and distribute calls as needed. Maintain knowledge of departmental operations, essential to determine call routing. Assist general public, other departments/agencies and other staff as needed.
• Enter and update client information in the ISIS database. Collect and post applicable fee payments and make necessary adjustments to client records or payment accounts.
• Maintain responsibility for opening and closing the Parole and Probation office; maintain needed informational supplies in the lobby.
• Review, process, and distribute various reports and incoming faxes to appropriate authorities per office guidelines.
• Collect and distribute mail from all campus divisions.
• Establish and maintain notary commission.
• Perform other duties as assigned.

Requirements for the Position

EXPERIENCE AND TRAINING

• High school diploma or equivalent; AND
• One year of general office experience; OR
• Any satisfactory combination of work, education, training, or experience relevant to the position, as determined by Marion County.

NECESSARY SPECIAL REQUIREMENTS

• This assignment is represented by a union.
• This is a full-time position, which is eligible for overtime.
• Typical Work Schedule: Monday - Friday, 8:00 a.m. - 5:00 p.m., with flexibility depending upon the needs of the department and program. Must have the ability to work evening hours per rotation.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of modern office practices, procedures and techniques; arithmetic and general record keeping/bookkeeping practices; modern office equipment and machinery and their intended use; a variety of computer systems and software; and basic knowledge of English composition, spelling and grammar. Skill and ability to type at an acceptable rate of speed; access and use various computer systems and software; accurately and effectively perform the various assigned tasks and duties following general procedure and program policies; meet and assist clients, staff, and the general public in a courteous, professional manner; understand and effectively follow oral and written instructions, communication, and procedures; apply newly assigned procedures and practices to specific work assignments; and provide backup to other positions as needed.

PHYSICAL REQUIREMENTS

Operates a motor vehicle; sees using depth perception; sits; moves about the work area; bends forward; stoops; climbs 1 floor of stairs; crawls on hands and knees; kneels; reaches overhead; lifts up to 35 lbs.; pushes and pulls up to 5 lbs.; moves carts weighing up to 100 lbs.; operates a keyboard; speaks clearly and audibly; reads a 12 pt. font; hears a normal and whispered level of speech; works in areas that may be exposed to office chemicals.

PUBLIC SERVICE LOAN FORGIVENESS

Marion County is a qualifying public employer for the Public Service Loan Forgiveness Program. Through the Public Service Loan Forgiveness Program, full-time employees working at the County may qualify for forgiveness of the remaining balance on Direct Student Loans after 120 qualifying monthly payments under a qualifying repayment plan. Questions about your student loan eligibility should be directed to your loan servicer or the US Department of Education.

VISA SPONSORSHIP

Marion County does not offer VISA sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security's I-9 form confirming authorization to work in the United States. Marion County is an E-Verify employer and will use E-Verify to confirm that hires are authorized to work in the United States.

VETERANS' PREFERENCE

Applicants are eligible to use Veterans' Preference when applying with Marion County in accordance with ORS 408.225, 408.230, and 408.235 and OAR 105-040-0010 and 105-040-0015. Preference will be awarded only if the applicant meets the minimum requirements of the position and attaches the required documentation at the time of application.

DOCUMENTS REQUIRED FOR VETERANS' PREFERENCE

• One of the following:

• MEMBER COPY 4 of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215); OR

• Letter from the US Department of Veterans Affairs indicating receipt of a non-service connected pension; OR

• Certification that discharge or release from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate.

• In addition to one of the above documents, Disabled Veterans must also submit one of the following:

• A copy of their Veterans disability preference letter from the Department of Veterans Affairs; OR

• Certification that medical separation from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate.

You can request copies of your military service record through the National Archives website at http://www.archives.gov/veterans/military-service-records/

Marion County is an Equal Opportunity, Affirmative Action, Veteran and Disability employer committed to increasing the diversity of its workforce.

Applicants with a disability may request reasonable accommodation, through Human Resources, in any step of the process to assist them in demonstrating their qualifications to perform the duties of the position for which they are applying. Please e-mail Human Resources if you wish to request an accommodation.

Marion County offers a generous benefits package to regular employees working 50% or more of the regularly scheduled work week and their eligible dependents. Temporary employees and part-time regular employees working less than 50% of the regularly scheduled work week are not eligible for benefits.

Most regular positions in this classification are represented by Marion County Employees Association (MCEA). For a summary of benefits, click here. For a complete and detailed overview of the MCEA benefits package, click here, and select MCEA Benefits from the left menu or Marion County Employees Association (MCEA) from the page links. Regular and temporary employees are represented by MCEA.

Salary and benefits are subject to union contract negotiations and may change as a result.

01

To receive credit for your supplemental questions, your answers must be supported by details in the education and/or work experience section of your application form. "See resume" is not an acceptable answer. Do you understand this statement?

• Yes
• No

02

Indicate how many years of full-time general office work experience you have. (One year of work experience is equal to 2080 hours.)

• Less than 1 year
• 1 year to less than 2 years
• 2 years to less than 3 years
• 3 years to less than 4 years
• 4 years to less than 5 years
• 5 years to less than 6 years
• 6 years to less than 7 years
• 7 years to less than 8 years
• 8 years to less than 9 years
• 9 years to less than 10 years
• 10 years or more
• None of the above

03

Please specify the place(s) of employment where you gained the work experience listed in the previous question. Write NA in the box if this question does not apply to you. Experience listed in this answer must be supported by the work experience section of your application.

04

Indicate areas in which you have at least 1 year of work experience.

• Answering phones
• Greeting and assisting walk-in customers
• Creating and/or editing documents in Microsoft Word or similar software
• Creating and/or editing spreadsheets in Microsoft Excel (or similar software)
• Entering information into a database
• Retrieving information from a database
• Opening and/or distributing mail
• Maintaining electronic files
• Maintaining paper files
• Scanning paper files into an electronic system
• Drafting correspondence
• None of the above

05

Select the computer software with which you are proficient and with which you have at least 1 year of full-time work experience.

• Microsoft Word
• Microsoft Excel
• Microsoft Publisher
• Microsoft PowerPoint
• Microsoft Access
• Microsoft Outlook
• Laserfiche
• Other (Specify in next question)
• None of the above

06

List any software (not listed in the previous question) with which you are proficient and have at least 1 year of full-time work experience. Write NA in the box if this question does not apply to you. Experience listed in this answer must be supported by the education and/or work experience in your application.

Required Question

Employer Marion County

Address PO BOX 14500

Salem, Oregon, 97309

Phone (503) 566-3949

Website https://www.co.marion.or.us/HR/Pages/jobs.aspx