Office Specialist (Benefitted, pro-rata)
Salary
$61,971.10 - $75,325.74 Annually
Location
Fairfield, CA
Job Type
Part-Time
Job Number
2026-00053
Department
HUMAN RESOURCES
Division
Human Resource Department
Opening Date
07/07/2026
Closing Date
7/21/2026 5:00 PM Pacific
FLSA
Non-Exempt
Bargaining Unit
NMC
Max Number of Applicants
160
Description
The City of Fairfield is seeking a dependable and detail-oriented Office Specialist to join the Human Resources Team. This position is considered a pro rata position at 50% benefit level (20-24 hour week). This position performs specialized, confidential, and technical administrative tasks in a fast-paced environment. The role provides high-level support to internal staff while assisting members of the public. It includes a range of clerical and organizational tasks that require professionalism, discretion, and the ability to manage multiple priorities effectively. If you enjoy having variety in your workday, and take pride in being organized and professional, this is a great opportunity to make a meaningful impact.
This recruitment will remain open until 5:00 p.m. July 21, 2026, or until the first 150 qualified applicants are received, whichever occurs first.
WORKING CONDITIONS
Work is generally performed in an office setting. Pressures may be generated by deadlines, volume of work, frequent interruptions, or seasonal work periods. Depending upon department assigned to, some positions may require working shift work, weekends and holidays.
PHYSICAL DEMANDS
Work may include prolonged sitting and standing, as well as light to moderate lifting, reaching, stooping, and pulling. Manual dexterity, clear (understandable) speech, visual and hearing acuity are also required.
DISTINGUISHING CHARACTERISTICS
This is the specialist level in the office support series, with responsibilities including the performance of complex or difficult office support work requiring the use of independent judgment or the application of technical or related skills. Positions in this class function with more independence and autonomy than an Office Assistant II and are frequently the only clerical support in a major organizational unit. Lead direction of others may be required, or project or relief leadership.
SUPERVISION RECEIVED AND EXERCISED
Depending upon department assigned to, may report to a supervisor, manager, or department head. May receive guidance or direction from department administrative assistant.
Minimum Qualifications
EXPERIENCE AND EDUCATION
Experience:
Three (3) years of general clerical or office support experience is required.
Education:
Education equivalent to completion of the twelfth grade is required. Some college or business school course work in office administration is desirable.
OTHER REQUIREMENTS
May require the possession of and the ability to maintain a valid California drivers license. Depending on department assigned to, some positions may require passing a thorough background investigation.
Examples of Duties
For the complete job description please visit: https://www.governmentjobs.com/careers/fairfield/classspecs
Knowledge & Abilities
THE SELECTION PROCESS:
Based on the information provided in the application documents, the best-qualified applicants will be invited for further examination. All applicants meeting the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. Depending upon the number of applications received, the examination may consist of an application screening, written and/or practical exam, oral interview, or any combination.
HOW TO APPLY:
Candidates must submit an online application via NeoGov/Governmentjobs.com by 5:00 p.m. of the closing date. If you have any difficulties submitting your online application, please call NeoGovs Applicant Support Line at (855) 524-5627.
Mac users please note: To ensure compatibility, please use Google Chrome and ensure iOS settings are up-to-date.
If you feel you will need a reasonable accommodation for any portion of the testing/interview process, please contact Human Resources at (707) 428-7394 at least 1 week prior to the application deadline or examination date.
REFERENCE CHECKS:
The City utilizes an electronic reference check process to gather references of candidates once mutual interest is established. Please note that if you include your current supervisor in the "References" section of your application, they may be contacted once you have accepted a conditional job offer from the City.
Candidates are encouraged to notify anyone they list in the "References" section to help ensure a timely response. When listing references, please identify persons who can assess your professional qualifications in the context of the workplace. Examples include former colleagues/supervisors, mentors, etc. If you have limited or no work experience, you may identify personal references familiar with your qualifications that correlate to workplace experiences. Examples include teachers, volunteer coordinators, mentors, etc.
The City of Fairfield is an equal opportunity employer and is committed to creating a work environment in which all individuals are treated with respect and professionalism.
The City of Fairfield offers a comprehensive benefit package that includes City contribution toward the Public Employees Retirement System and deferred savings; medical, dental and vision; life insurance; paid holidays, vacation, personal leave and sick leave.
For a more detailed overview of our benefit package, please click on the following link Confidential Non-Management Benefits.*
01
I understand that my responses to the following supplemental questions will be used by the City of Fairfield to assess my application and determine advancement in the recruitment process. NOTE: We encourage applicants to provide detailed and thoughtful answers, as responses to the supplemental questions are reviewed during the initial screening process. Responses such as "see application" or "refer to resume" will not be accepted as this does not adequately answer the specific question or demonstrate your qualifications.
02
Do you possess, or have the ability to obtain, a valid Class C California Drivers License at the time of appointment?
03
Which best describes your highest level of education?
04
How many years of experience do you have performing general clerical or office support duties? Your response must be supported by the information provided in the WORK EXPERIENCE section of your application.
05
Describe your experience with Microsoft Office products. Your response must be supported by the information provided in the WORK EXPERIENCE section of your application. Please state N/A if no experience.
06
Describe your experience with Adobe Acrobat products. Your response must be supported by the information provided in the WORK EXPERIENCE section of your application. Please state N/A if no experience.
Required Question
Employer City of Fairfield
Address 1000 Webster Street
4th Floor
Fairfield, California, 94533
Phone 707-428-7394