Office Specialist II (Executive Assistant) - Limited Period

State of Maine

Augusta, Maine

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JOB DETAILS

SALARY

$22.63–$32.54 Per Hour

SKILLS

Administrative Skills, Childcare, Database Administration, Executive Assistant Skills , Flexible Spending Accounts, Healthcare, Multitasking, Office Equipment, Operational Support, Policy Implementation, Process Improvement, Purchasing/Procurement, Records Management, Request for Proposals (RFP), State Government

LOCATION

Augusta, Maine

POSTED

30+ days ago

If you are a current State of Maine employee, please submit your application through the internal application process using the Find Jobs report in PRISM. Seasonal employees who do not have PRISM access should apply through the State's career page and indicate on the application that they have previously worked for the State.
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DEPARTMENT OF ENERGY RESOURCES

OFFICE SPECIALIST II

(EXECUTIVE ASSISTANT)

Opening Date: April 13, 2026

Closing Date: End of day April 27, 2026

Location: Augusta

Position Number: 200024946

Position Type: Limited Period

Class Code: 6592

Grade: 20 (Confidential)

Salary: $22.63 - $32.54 Per Hour

BRIEF JOB DESCRIPTION: The Executive Assistant provides complex administrative support to the Department of Energy Resources (DOER) and provides administrative support for the operations of the overall office. The DOER is the designated state energy office with statutory responsibilities for energy resources, planning, programs and development. The DOER seeks to advance affordable, reliable and cleaner energy for the benefit of all Maine people and businesses.

The position requires independent judgement, initiative and decision making in complex administrative matters. The ability to interpret and implement the policies and decisions of superiors as well as formulate recommendations for improvement in office processes, practices and policies. Competency to be flexible and adjust to dynamic administrative needs while balancing multiple tasks and priorities.

Responsibilities include the coordination of the Commissioner's schedule, travel, procurement card, receiving and appropriately directing communications through the DOER office. Administrative support to the DOER office includes but is not limited to: Freedom of Access requests, records management, coordination of supplies and office equipment, entering and maintaining information in databases and supporting the procurement process from RFP to invoice payment.

The successful candidate should have extensive experience in the use of computers and various computer applications.

MINIMUM QUALIFICATIONS: Training, education, or experience in administrative support work that demonstrates 1) competency in applying a proficient knowledge of modern office practices to perform advanced administrative support tasks at the statewide level that are broad in scope or functionally diverse, and 2) the ability to use independent judgment, initiative, and decision making on complex administrative matters. All positions in this classification assume the qualifications of: Office Assistant I, Office Assistant II, Office Associate I, Office Associate II and Office Specialist I.

No matter where you work across Maine state government, you find employees who embody our state motto-"Dirigo" or "I lead"-as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

Work-Life Balance - Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and confidential employees receive three (3) personal leave days per calendar year.
Health Insurance Coverage- The State of Maine pays 85%-100% of employee-only premiums ($11,857.68-$13,950.24 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.
Health Insurance Premium Credit - Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements.
Dental Insurance- The State of Maine pays 100% of employee-only dental premiums ($365.28 annual value).
Retirement Plan- The State of Maine contributes 18.91% of pay to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.
Gym Membership Reimbursement- Improve overall health with regular exercise and receive up to $40 per month to offset this expense.
Health and Dependent Care Flexible Spending Accounts- Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses.
Public Service Student Loan Forgiveness- The State of Maine is a qualified employer for this federal program. For more info

About the Company

State of Maine

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