OFFICE SPECIALIST PART TIME 25

OFFICE SPECIALIST PART TIME 25

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Office Specialist - PT 25 HRS

Position Title: Office Specialist / Data Entry Clerk - CATS

Job Class Code: 1019

Department: Clovis Area Transit System (CATS)

Reports To: Office Manager

FLSA Status: Non-Exempt

Safety Sensitive: Yes

Annual Salary: $32.056.96 - $46,7180.00

Job Summary

Performs specialized clerical, data entry, and reporting functions in support of transit operations. This position is responsible for maintaining accurate records, supporting reconciliation processes, and ensuring compliance with reporting requirements for State and Federal programs. The role primarily supports backend administrative and operational systems while providing limited dispatch support as needed.

Typical Duties

Data Entry & System Management

• Enters and maintains accurate data in transit and reporting systems (e.g., Ecolane)
• Maintains records related to fares, fuel usage, work orders, and operational data
• Ensures accuracy, completeness, and integrity of system data

Reconciliation & Reporting

• Assists with daily and monthly reconciliation of fares, fuel logs, and operational reports
• Supports preparation of reports for submission to State and regulatory agencies
• Verifies accuracy of documentation and identifies discrepancies

Administrative & Compliance Support

• Maintains documentation required for compliance with State and Federal regulations
• Assists with audit preparation and documentation tracking
• Maintains Safety Data Sheets (SDS) and related compliance records

Dispatch Support

• Provides backup support for dispatch operations and call handling as needed
• Assists with scheduling systems and communication with drivers during peak demand

Records Management

• Maintains organized filing systems and documentation
• Ensures proper retention and accessibility of records

Other Duties

• Operate a transit vehicle as needed
• Performs other duties as assigned

Minimum Qualifications

• High school diploma or GED required
• Two (2) years of clerical and computer experience
• Ability to type approximately forty (40) words per minute with a high degree of accuracy

Licenses & Certifications

• Valid New Mexico driver's license with a clean driving record

Knowledge, Skills, and Abilities

Knowledge of:

• Data entry processes and recordkeeping systems
• Computer word processing and spreadsheet programs
• Basic reconciliation and reporting procedures

Skills in:

• Accurate data entry and record maintenance
• Report preparation and documentation
• Organization and attention to detail

Ability to:

• Maintain accuracy across multiple data systems
• Identify discrepancies and ensure data integrity
• Manage multiple tasks and deadlines
• Communicate effectively with staff and support operations

Physical Requirements

Work is performed primarily in an office environment with frequent computer use. May require occasional lifting of files and materials.

Working Conditions

Work involves detailed data entry, reporting deadlines, and coordination with staff. Regular attendance is required. Position is subject to drug and alcohol testing in accordance with applicable regulations.

Position : 160

Code : 6-1

Type : INTERNAL & EXTERNAL

Location : CATS OPERATIONS

Group : PART TIME

Job Class : OFFICE SPECIALIST 25 HOURS

Posting Start : 05/13/2026

Posting End : 12/31/9999

Salary: $15.42-$19.36

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