Accounting, Administrative Skills, Claims Management, Detail Oriented, Document Management, Documentation, File Systems, Government, Legal, Legal Documents, Medical Records, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Word, Organizational Skills, Procedure Development, Risk Management
Location: Anaheim, CA (On-site)
Schedule: Monday through Friday, 8:00 AM to 5:00 PM
Duration: Minimum 3-month assignment, potential for extension
Compensation: $33.00 to $38.00 per hour, based on experience
Position Overview
We are seeking a detail-oriented and reliable Office Specialist to support a Workers’ Compensation unit within a structured, fast-paced environment. This role is heavily focused on document management and requires someone who can handle high-volume administrative tasks with accuracy and consistency.
The ideal candidate brings direct experience working with workers’ compensation files, claims documentation, or medical/legal records, and thrives in a process-driven setting.
Key Responsibilities:
- Perform high-volume filing and document management, accounting for the majority of daily responsibilities.
- Scan, index, and organize incoming documentation including medical records, claims files, and correspondence.
- Route documents accurately to claims examiners and internal stakeholders.
- Maintain organized and compliant file systems in accordance with established procedures.
- Assist with tracking, logging, and updating claim-related documentation.
- Provide general administrative support to ensure smooth department operations.
- Handle sensitive and confidential information with discretion.
Required Qualifications:
- Minimum 3 years of administrative or office support experience.
- Direct experience working with workers’ compensation claims, files, or documentation is required.
- Familiarity with workers’ compensation terminology and processes.
- Experience handling medical records, claims documents, or legal files.
- Strong organizational skills with the ability to manage high-volume workloads.
- High attention to detail and accuracy.
- Proficiency in Microsoft Office (Word, Outlook, Excel).
Preferred Qualifications:
- Experience working in a public agency or government environment.
- Prior experience supporting a Risk Management or Workers’ Compensation unit.
- Familiarity with systems such as EAMS or other claims management platforms.