Office Support Coordinator - Direct Hire

Office Support Coordinator | Direct Hire

Lake Elmo, MN (Onsite)
$20-$22/hour | Full-Time | Direct Hire | M-F 8am-5pm

Join a Fast-Paced Commercial Construction Environment

We are seeking a highly organized, detail-oriented Office Support Coordinator / Administrative Assistant to support daily operations in a growing, project-driven construction environment. This role combines front desk reception, office administration, invoice processing, compliance documentation, and operations coordination-perfect for someone who thrives in a fast-paced, deadline-driven workplace.

Key Responsibilities (Administrative + Clerical + Operations + Accounting Support)

• Serve as front desk receptionist / office coordinator / administrative assistant
• Provide customer service support to visitors, vendors, subcontractors, and clients
• Answer and route multi-line phone calls, manage emails, and handle inquiries
• Process and distribute incoming mail, certified mail, packages, and shipments
• Coordinate shipping, logistics, and tracking documentation (FedEx, UPS, etc.)
• Maintain office supplies, inventory, and organized workspace
• Perform data entry, document management, and file organization
• Support invoice processing, accounts payable (AP), and accounting workflows
• Assist with subcontractor compliance, lien waivers, COIs, and vendor documentation
• Prepare project startup packets, construction documentation, and job files
• Provide general administrative support, clerical support, and office coordination

Required Skills & Qualifications

• 1-3+ years of experience in administrative assistant, office assistant, receptionist, or office coordinator roles
• Strong customer service, communication, and interpersonal skills
• Excellent organization, time management, multitasking, and attention to detail
• Ability to work in a fast-paced, high-volume, deadline-driven office environment
• Proficiency in Microsoft Office (Excel, Outlook, Word)
• Experience with phones, scheduling, data entry, and document processing
• Reliable, professional, and able to work independently and prioritize tasks

Preferred Experience

• Accounts payable (AP), invoice processing, billing support, bookkeeping
• Construction, real estate, property management, or project-based industry experience
• Experience with compliance documentation, subcontractors, lien waivers, insurance certificates (COIs)
• Exposure to operations support, project coordination, or logistics coordination

Benefits

• Medical, dental, and vision insurance
• 401(k) with employer match
• Short-term & long-term disability
• FSA, HSA, and HRA options
• Life and AD&D coverage