Office Support Coordinator

Office Support Coordinator (Administrative / Front Desk / Accounting Support)

Onsite | Full-Time | Direct Hire
$20-$22/hour
Monday-Friday | 8:00 AM - 5:00 PM

We are seeking a highly organized and customer-focused Office Support Coordinator to serve as the front-line representative of our office while providing critical administrative, operational, and accounting support. This role is ideal for someone who thrives in a fast-paced, deadline-driven environment, enjoys multitasking, and takes ownership of keeping daily operations running smoothly.

Key Responsibilities

• Serve as front desk receptionist; greet visitors, vendors, and clients
• Answer and route incoming calls; manage messages and inquiries
• Process and distribute incoming mail, certified mail, and shipments
• Coordinate shipping/logistics and maintain tracking records
• Monitor and order office supplies; maintain organized workspace
• Upload and process invoices; support accounting workflows
• Assist with subcontractor compliance and documentation follow-up
• Prepare and assemble project/startup documentation (binders, job files)
• Provide general administrative and operational support

Qualifications

• 1-3+ years of administrative, receptionist, or office support experience
• Strong customer service, communication, and interpersonal skills
• Excellent organization, time management, and attention to detail
• Ability to multitask and reprioritize in a fast-paced environment
• Proficient in Microsoft Office (Outlook, Excel, Word)
• Reliable, professional, and able to work independently

Preferred Experience

• Invoice processing / accounting support
• Construction, real estate, or project-based environment
• Compliance documentation (lien notices, subcontractor paperwork)

Why Apply?

• Stable direct hire opportunity with consistent schedule
• Broad exposure to operations, accounting, and project teams
• High-visibility role with variety and ownership